Portable Emissions Measurement Systems (PEMS) Maintenance and Service Contract

Portable Emissions Measurement Systems (PEMS) Maintenance and Service Contract
The U.S. EPA, National Vehicle and Fuel Emissions Laboratory (NVFEL) located in Ann Arbor, Michigan intends to negotiate on a sole source basis with Sensors Inc. of Saline, Michigan to provide preventive and remedial maintenance for Sensors Inc. instrumentation owned by EPA under the authority of FAR Part 6.302-1. This will result in one (1) firm fixed-price contract with one (1) base year and four (4) one-year option periods.

This requirement will utilize FAR Parts 12 and 13, Commercial and Simplified Acquisition Procedures.
Preventive Maintenance is defined as periodic maintenance designed to keep the systems in operating condition. Preventive Maintenance shall be performed once per period on dates determined by the Project Officer. Preventive Maintenance shall include inspection and testing of equipment. The Contractor shall clean, adjust and lubricate equipment specified according to manufacturer's recommendations and guidelines. A service ticket showing the Preventive Maintenance is required from the Contractor. This Preventive Maintenance shall be provided for all Sensor SEMTECH-G, SEMTECH-D, SEMTECH-DS, SEMTECH-PPMD, SEMTECH-PM Filters, SEMTECH-PM-CQCM, SEMTECH-EFM (All versions), ECOSTAR PDM, ECOSTAR-EFM, ECOSTAR CPM, ECOSTAR NOX, ECOSTAR FEM, ECOSTAR FID, ECOSTAR MPS, and ECOSTAR PFM, LDV and LVD PM.

Also included are flowmeters, GPS, weather probes, wiring harnesses, heated sampling lines, environmental enclosures boxes and external power supplies. All calibrations as specified with the Code of Federal Register (CFR) part 86, 89, 92, 1065 and future 1066 regulations for calibrations shall be followed.
Remedial Maintenance shall be performed after a service call is placed indicating that a system is inoperative or operating with diminished capability. The contractor shall have a technician on the job within two business days of being notified by the Project Officer or when the instrumentation arrives at Contractor's specified repair facility. Work conducted at EPA shall be performed during normal working hours. Sensors Inc. is the only known source able to satisfy the preventive and remedial maintenance requirements for the Sensors Inc. equipment.

THIS NOTICE IS NOT A REQUEST FOR QUOTATION.

However, any firm believing itself capable of providing preventive and remedial maintenance services of Sensors Inc. instruments may submit technical documentation to establish their capability. Such documentation must be submitted to the POC within 15 calendar days of electronic posting of this notice. A determination not to compete the proposed requirement based
upon responses received will normally be considered solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed on a sole source basis. Documentation should be submitted in writing to Whitney Coleman-Clark via e-mail at coleman-clark.whitney@epa.gov.