Pool Cleaning and Maintenance for Chief of Mission Residence (CMR)
Closed Solicitation Posted
- Solicitation number
- 19DJ1026Q0020
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56173 Landscaping Services
- Place of performance
- Djibouti Djibouti 185 Djibouti
- Points of contact
-
- Djibouti Procurement Team djiboutiprocbids@state.gov +252321453060
- Souleiman E Kayad kayadse@state.gov +252321453060
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks pool cleaning and maintenance services for the Chief of Mission Residence in Djibouti, with quotations due September 14, 2026, and a Request for Information deadline of September 6. No set-aside applies.
Place of performance is Djibouti. The contract covers a one-year firm fixed-price period with an option to extend, consisting of 12 monthly visits with four weekly pool cleanings per visit, chemical level monitoring and testing, water quality reporting, filter maintenance, sand replacement once during the contract period, and inspection and repairs of the pool's recirculating system. The contractor must maintain water temperature between 28°C and 31°C and comply with specific chemical standards for alkalinity, chlorine, hardness, pH, iron content, and total dissolved solids. Services are performed Sunday through Thursday, 8:00 a.m. to 4:30 p.m., with flexibility to accommodate special CMR events on Friday or Saturday. The contractor must obtain all required local licenses and permits, provide a detailed safety plan compliant with U.S. Department of State POSHO requirements, and maintain Defense Base Act insurance covering employees. A mandatory site visit and pre-quotation conference is held September 3, 2026, at 10:30 a.m.; prospective offerors must notify djiboutiprocbids@state.gov and kayadse@state.gov of attendees by September 1 at 14:00 p.m. The NAICS code is 56173, Landscaping Services. Award will go to the lowest-priced, acceptable, responsible offeror based on initial quotations, though discussions may be held with offerors in the competitive range. Evaluation assesses contractor responsibility, technical capability, financial resources, equipment availability, compliance with local regulations, past performance, and business integrity. Quotations must be submitted electronically in MS-Word, MS-Excel, or Adobe PDF format (maximum 30MB) and remain valid for at least four months.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1026Q0020
Enclosed is a Request for Quotations (RFQ) for Pool Cleaning and Maintenance for the Chief of Mission Residence (CMR). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit and pre-quotation conference will held on September 03, 2026, at 10.30 a.m. Prospective offerors/quoters should contact djiboutiprocbids@state.gov and copy to kayadse@state.gov with the names of their attendees no later than September 01, 2026, at 14.00 p.m. to arrange entry to the building.
Quotations submittals are due by September 14, 2026, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to djiboutiprocbids@state.gov and copy to kayadse@state.gov.It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Request For Information deadline is on September 06, 2026, at 14.00 p.m. and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
David J. Hammond
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| 19DJ1026Q0020 Pool Cleaning and Maintenance for Chief of Mission Residence(CMR).pdf |
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