Pipette Preventative Maintenance and Certification
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0604
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Hilo, Hawaii 96720, United States
- Points of contact
-
- Elizabeth Wilson elizabeth.wilson2@usda.gov (301) 450-1452
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Agricultural Research Service is seeking a contractor to provide pipette preventative maintenance and certification services at their Pacific Basin Agricultural Research Center in Hilo, Hawaii. The contractor will be responsible for on-site servicing of 218 pipettes, including 193 single-channel, 19 multi-8 channel, and 6 multi-12 channel pipettes, with tasks encompassing leak testing, part replacement and restoration, and providing calibration certification with detailed performance data. The work must be performed during normal business hours (7:30 am to 4:30 pm, Monday through Friday) with a minimum 48-hour advance notice required for scheduling. Proposals are due by August 21, 2025, for this combined synopsis/solicitation issued as a request for quotation. The evaluation will be conducted on a best value basis, considering price, technical capability to meet or exceed Statement of Work requirements, and past performance.
This opportunity is designated as a 100% total small business set-aside under NAICS code 541380 (Testing Laboratories and Services) with a small business size standard of $19.0 million. The work will be performed at the USDA ARS PBARC facility located at 64 Nowelo Street, Hilo, HI 96720. Offerors must provide two to three project references demonstrating past performance within the last three years, with at least two references from prime contractor roles. The solicitation follows FAR Part 13 procedures for commercial items and services, incorporating provisions and clauses in effect through Federal Acquisition Circular FAC 2025-04 dated June 11, 2025. No incumbent contractor or specific award value range is mentioned in the solicitation materials, though the procurement appears to be for ongoing maintenance services to ensure reliable pipette performance for low-volume liquid measurements.
Notice text
PSC B529–SPECIAL STUDIES/ANALYSIS- SCIENTIFIC DATA
NAICS: 541380 - Testing Laboratories and Services
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, utilizing FAR part 13 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is j and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, June 11, 2025.
(iv) This is a total 100% small business set-aside and the associated NAICS code is 541380 and the small business size standard is $19.0.
(v) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable).
(vi) United States Department of Agriculture (USDA), Agricultural Research Service (ARS) requires a Contractor to provide Pipette Preventative Maintenance and Certification. See attached Statement of Work.
(vii) Place of service/delivery and acceptance:
USDA ARS PBARC
64 Nowelo Street
Hilo, HI 96720
(viii) Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.
(ix) Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is applies to this acquisition. Evaluation will be based on Best Value.
Award will be made on the basis of the best value to the government from quotes meeting or exceeding the acceptability standards for cost and non-cost factors.
Best Value will be evaluated based on the following factors:
- Price
- Technical Capability- Ability to meet or exceed the requirements in the Statement of Work and provide Technical Capability of abilities.
- Past Performance
(x) Offers must have a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, uploaded on sam.gov by the time quotes are due.
(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional clauses included as attachment: Contract Terms and Conditions
(xiii) In order to be considered for award OFFERORS SHALL SUBMIT ALL OF THE FOLLOWING:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the item description, place of manufacture, total price and valid for at least 60 days after receipt of quote, inclusive of all costs.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Submit documentation showing technical capability to meet or exceed Performance Elements in the Statement of Work.
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
(xv) Quotes are due on 8/21/2025 at 9:00 AM PT by email to Elizabeth Wilson at Elizabeth.Wilson2@usda.gov.
(xvi) Elizabeth Wilson may be reached at Elizabeth.Wilson2@usda.gov for specific questions regarding this combined solicitation. Questions by interested parties regarding the requirement must be submitted by 8/15/2024 by 9:00 AM PT.
Attachments
| File | Type | Posted |
|---|---|---|
| Contract Terms and Conditions.docx | DOCX document | |
| Statement of Work.docx | DOCX document | |
| Wage Determination 2015-5691 Rev. 25 07082025.pdf | ||
| Past Performance.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Pipette Preventative Maintenance and Certification | Award Notice | |
| Pipette Preventative Maintenance and Certification | Solicitation |
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