Patient Monitoring Equipment, Battle Creek

1. Contract Title.

Battle Creek VA Medical Center/WCBOC: Patient Monitoring System replacement

1. Background. 

The Battle Creek VAMC/WCBOC currently utilizes an existing Spacelabs patient monitoring system (not CERNER complaint). The Battle Creek VAMC/WCBOC requires a system-wide standardization of software maintenance and CERNER compatibility. Installation for CERNER will be completed by 6-17-2023.

3.  Scope.

     The Battle Creek VAMC/WCBO is requesting a system-wide replacement to the

     existing patient monitoring system. The upgrades will include upgrades to Clinical

     Decision Support Tools, Cybersecurity, Monitoring Hardware, Software, IntelliBridge

     Enterprise Solution (required for Cerner implementation). All network cabling and

     mounting of equipment to be supplied by Philips.

4. Specific Tasks.

    There are no equipment trade-ins or removals from either of the Battle Creek or

    Wyoming CBOC facilities. Two servers will be located at the Battle Creek VAMC

    facility, and all monitors and central station are to be located in the GI clinic at

    WCBOC.

    Vendor is to provide all tools, equipment, and transportation necessary to complete  

    installation.

   ●Enhance Clinical Decision Support Tools at the PIC iX/Central Station and bedside

     monitoring.  System shall provide Clinical Audit Logs and reports for alarms at the

     PIC iX can assign sectors at bedside.

   ●Cybersecurity shall utilize the latest Microsoft OS that fully supports validated OS

     security updates, patient data encryption, and malware protection with the capability

     to expand and be capable to serve future surges in patient load. 

   ●System must utilize a software optimizer.

   ●Must incorporate IntelliBridge Enterprise (IBE) Solution as an interface portal for

     EMR to allow for bi-directional data flow to and from the Philips PIC iX Central

     stations and bedside monitors.  This system shall include integration to/from EMR for

     document and wave strip data export, vital signs integration, patient ID matching for

     admission, discharge, and transfer from unit to unit. Software maintenance

     agreement must be included. 

5. Performance Monitoring.

    Performance monitoring will be complete by COR, Biomedical Engineering and  

    Nursing Operations.

6. Security Requirements.

    The vendor/contractor will be upgrading the existing system utilizes electronic health

    record information. The vendor /contractor will be supervised by VA staff while

    completed the install to ensure that the vendor will not be accessing patient

    information. Vendor/Contractor must abide by security requirements listed below from

    VA Handbook 6500.6 Appendix B & C.

7.  Government-Furnished Equipment (GFE)/Government-Furnished Information   

     (GFI).  

     No GFE or GFI will be furnished to the vendor for this request.

8.  Other Pertinent Information or Special Considerations.

     Due to the unique requirements necessary to accomplish this contract, specialized

     experience with the Philips IntelliBridge patient monitoring system is required for this

     request.

a.  Identification of Possible Follow-on Work. 

     There is no anticipated follow-on work at this time for this request, but additional

     follow-on work could include but is not limited to additional training and or

     maintenance/support services.

b.  Packaging, Packing and Shipping Instructions. 

    (server equipment)

    Battle Creek VAMC Warehouse

    5600 West Dickman Rd

    Attn: Biomed

    Battle Creek, MI 49037

   and

   (bedside monitors and central station)

   WCBOC

   5838 Metro Way

   Attn: Biomed

   Wyoming, MI 49519  

c.  Inspection and Acceptance Criteria. 

     Logistics and Biomedical Engineering staff will be responsible for all inspection and

     acceptance criteria related to this request.

9. Risk Control.

    There have been no patient or infection control issues brought to our attention for this

    request. This request is for the upgrade and install of new equipment/software to our

    existing patient monitoring systems.

10.  Place of Performance.

       Battle Creek VA Medical Center

       5500 Armstrong Rd, bldg. 157

       Battle Creek, MI 49037

       and

       Wyoming CBOC

       GI Clinic

       5838 Metro Way

       Wyoming, MI 49519

11. Period of Performance.

The manufacturer’s warranty period. There are no option years associated with this contract. Delivery and implementation will be coordinated with vendor and VA   stakeholder upon award.

12.  Delivery Schedule.

       01/26/2023.

Awarded contract 36C25022P2003 to FOUR POINTS TECHNOLOGY, L.L.C. for 301364.87 on 2022-09-26.