Other Than Full and Open Competition - Water Source Heat Pump

The Department of the Air Force Air Education and Training Command at Joint Base San Antonio is seeking to procure Daikin Smart Source Compact Vertical Water Source Heat Pumps, specifically Model GCV-Vertical .75 ton units, through an other than full and open competition procurement. The agency has established a brand name requirement for these heat pumps to support ongoing and future renovations of dormitories in buildings 1469, 1475, 1479, 3312, and 3314 on Fort Sam Houston, where the existing HVAC infrastructure was designed during construction from 2009-2012 to operate exclusively with these specific Daikin units. The procurement is justified by the unique closed-loop system compatibility requirements and the need to maintain standardized operations, training, and maintenance protocols for the METC dormitories. While this is structured as a sole-source procurement, the agency has indicated that interested parties who believe they can manufacture an equally capable system may submit capability statements with supporting evidence demonstrating their ability to meet requirements and prove that competition would be advantageous to the government. The response deadline for capability statements is July 21, 2025, with the pre-solicitation notice posted on May 7, 2025.

This procurement does not utilize any set-aside designation and appears to be targeting Daikin as the incumbent or preferred supplier based on the existing infrastructure compatibility requirements. The scope involves supporting renovations across five dormitory buildings, each containing 600 dorm rooms, representing a substantial quantity of potential heat pump units needed for the project. The procurement strategy emphasizes reducing total cost of ownership through standardization, which will eliminate the need for training maintenance personnel on multiple systems and reduce the requirement for diverse spare parts inventory. The specific .75 ton capacity units are required to maintain climate control systems that ensure the comfort and safety of Airmen, Soldiers, and Sailors housed in these facilities. The 502d HVAC shop has already selected this specific heat pump model and maintains existing stock for repairs, further supporting the standardization approach and in-house maintenance capabilities.