Orthotic Softgoods and Prosthetic Socks Sole Source (VA-19-00058353)

DEPARTMENT OF VETERANS AFFAIRS
National Acquisition Center
Denver Logistics Center
555 Corporate Circle
Golden, CO 80401
SOLE SOURCE JUSTIFICATION
ORTHOTIC SOFTGOODS / PROSTHETIC SOCKS
Identification of the agency, contracting activity, and specific identification of the document as a justification for other than full and open competition.
The Department of Veterans Affairs (VA), Office of Acquisition and Logistics, National Acquisition Center, Denver Logistics Center (DLC) proposes to enter into a contract with a previous contract holder on a basis of other than full and open competition pursuant to the VA Veterans First contracting program. The procurement action is for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Prosthetics and Sensory Aids Service (PSAS).
The nature and/or description of the action being approved.
The Orthotic Softgoods programs, administered by the DLC, function as a nationally standardized, strategically sourced solution, for the VHA s Prosthetics and Sensory Aids Service office and eligible veterans. The prosthetic items allow Veterans with physical impairments to function safely in their daily environment. Failure to award this procurement will harm the VAs ability to provide acceptable standards of medical care and will affect approximately 3,454 Veterans per month. Veterans will not be able to obtain these important prosthetic items and will suffer medical harm as a result.
This procurement is necessary to re-stock DLC inventory levels pending completion of the current procurement. That procurement is currently scheduled to be completed in June of 2019. This procurement consists of a three (3) months contract with an additional 3 months option period. This procurement will meet the mission requirements while ongoing competition is being completed.
To maintain the required inventory of products prior to the award of new contracts, it is in the best interest of the government to award a sole source contract using the authority of 38 U.S.C 8128 (c). The proposed action is a sole source award of a short-term contract, to S.R. Kent, LLC, a verified service-disabled veteran-owned business (SDVOSB).
A description of the supplies or services required to meet the agency s needs (including the estimated value):
This procurement is for various sizes and styles of prosthetic compression stockings.
The statutory authority permitting other than full and open competition.
The statutory authorities permitting other than full and open competition is 38 U.S.C. 8127(c) as implemented by VAAR 819.7007, utilizing the simplified acquisition procedures pursuant FAR 13.501.
5. A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.
SR Kent, a verified SDVOSB contractor was a contract holder on the previous contract cycle. As such they have in place the proven ability to provide the required items and fully understand how to effectively work with the DLC. This includes having existing systems and skills to receive and process orders from DLC, prepare and submit accurate invoices through Tungsten, receive electronic payments from the Dept. of Treasury, and know who to contact to resolve any process or product issues that may arise. They have performed successfully under the terms and conditions of several previous contracts with DLC. SR Kent is registered in the Veteran Information Page (VIP) as a certified Service Disabled Veteran Owned Small Business. SR Kent is also currently registered in System for Award Management.
A description of efforts to ensure that offers were solicited from as many potential sources as is practicable. Include whether or not a FedBizOps (FBO) announcement was made and what response, if any, was received, or include the exception under FAR 5.202 if not synopsizing. Describe whether any additional or similar requirements are anticipated in the future.
SR Kent, a contract holder on the previous contract cycle is uniquely qualified to perform the required work. Competitive offers were not sought for the proposed 3 months contract with an additional 3 months option period since the new acquisition is currently in process. New contracts are anticipated to be awarded in approximately 60-90 days.
7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.
The estimated value of the order will be approximately $539,000.
The base and option periods prices to provide Prosthetic Socks were determined fair and reasonable at the time of award based upon historical prices. These historical prices were derived from previously competed requirements for the same products. In accordance with FAR 15.404(b)(l) a price analysis was conducted on the proposal submitted by SR Kent LLC and determined fair and reasonable.
8. A description of the market research conducted and the results.
Market research dated 6/27/2018 was conducted using the following methods:
VetBiz.gov;
Dynamic Small Business Search Database;
Current and Historical Information on Current and Prior Contracts;
Mandatory Government sources were checked, and it was determined that these sources are not able to provide products;
GSAXcess.gov;
Unicor.gov;
GSA Global Supply;
Abilityone.gov.
For the purpose describe in this justification to sole source, this requirement was sole sourced to one (1) SDVOSB firm in accordance with 38 U.S.C. 8127(c)
9. Any other facts supporting the use of other than full and open competition.
VAAR 819.7007 permits a contracting officer to may award a contract to a verified SDVOSB concern using procedures other than competitive procedures provided
(1) The anticipated award price of the contract (including options) will not exceed $5 million;
(2) The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with FAR subpart 5.301(d);
(3) The SDVOSB concern has been determined to be a responsible source with respect to performance; and
(4) In the estimation of the contracting officer, contract award can be made at a fair and reasonable price that offers best value to the Government.
Further, the contractor must meet the eligibility requirements of VAAR 819.7003 which SR Kent does.
10. A listing of any sources that expressed an interest in the acquisition.
SR Kent LLC.
367 E Bay Cedar Circle
Jupiter, FL 33458
11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.
As mentioned previously, the solicitation for this requirement will be awarded in mid to late June. Consequently, barriers to competition have already been removed for subsequent acquisitions.
12. Requirements Certification. I certify that the information contained in this justification for other than full and open competition is accurate and complete to the best of my knowledge and belief.
13. Contracting Officer Certification.
Contracting Officer s Certification: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
_____________________ _____________
Miguel Vasquez Date
Contracting Officer
Commodities and Services
Acquisition Service).