Orthoscan Mini C-Arm X-ray Machines Service Maintenance
Closed Solicitation Posted
- Solicitation number
- HT941025Q2102
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- San Diego, California 92134, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency (DHA) Healthcare Contracting Division-West has issued a Request for Quote (RFQ HT9410-25-Q-2102) seeking preventative maintenance services for six OrthoScan C-Arm X-ray Machines located at Naval Medical Center San Diego. The procurement requires contractors to be OEM-authorized dealers, distributors, resellers, or service providers with fully qualified engineers and technicians trained by the original equipment manufacturer, and must maintain registration in the System for Award Management (SAM). Quoters must submit comprehensive responses including a two-page capabilities statement, training certificates, two relevant past performance references from the last three years, and complete pricing documentation. The evaluation will be conducted on a best-value basis using three factors: Technical Capability (acceptable/unacceptable), Past Performance (more important than price), and Price. Electronic responses must be submitted by 10:00 AM Pacific on September 4, 2025, via email to dernell.w.wade.civ@health.mil.
This is an unrestricted procurement with no set-aside designation, inviting full and open competition under NAICS code 811210 with a $34.0 million size standard. The contract includes a base year period of performance from September 8, 2025 to September 7, 2026, with three additional one-year option periods extending through September 7, 2029, potentially providing up to four years of service. Services will be performed at Naval Medical Center San Diego, located at 34800 Bob Wilson Drive, San Diego, California 92134, with work conducted Monday through Friday excluding federal holidays. The contract requires maintenance of six government-owned Orthoscan Radiographic/Fluoroscopic C-Arms in accordance with OEM specifications and all applicable local, state, and federal policies. Contractor personnel must undergo background investigations, maintain proper identification badges, and adhere to strict DHA onboarding and security protocols throughout the performance period.
Notice text
NOTICE TO CONTRACTOR
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT9410-25-Q-2102. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 effective 01/17/2025 and Defense Federal Acquisition Regulation Supplement (DFARS) change 01/17/2025. The North American Industry Classification System (NAICS) Code for this acquisition is 811210. The size standard is $34.0. The Product and Service Code (PSC) for this requirement is J065. This is an unrestricted procurement, inviting full and open competition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.
This requirement is for preventative maintenance service for six (6) OrthoScan C-Arm X-ray Machines in accordance with the attached PWS at Naval Medical Center San Diego (NMCSD), 34800 Bob Wilson Drive San Diego CA. 92134.
Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following:
Preventative maintenance service for six (6) OrthoScan C-Arm X-ray Machines
Items required:
CLIN 0001: Preventative maintenance service for six (6) OrthoScan C-Arm X-ray Machines – Base Year
Location: Naval Medical Center San Diego (NMCSD), 34800 Bob Wilson Drive San Diego CA. 92134.
Period of Performance (POP): September 8, 2025 to September 7, 2026
Quantity: 1
Unit of Issue: Job
CLIN 1001: Preventative maintenance service for six (6) OrthoScan C-Arm X-ray Machines – Option Year 1
Location: Naval Medical Center San Diego (NMCSD), 34800 Bob Wilson Drive San Diego CA. 92134.
Period of Performance (POP): September 8, 2026 to September 7, 2027
Quantity: 1
Unit of Issue: Job
CLIN 2001: Preventative maintenance service for six (6) OrthoScan C-Arm X-ray Machines – Option Year 1
Location: Naval Medical Center San Diego (NMCSD), 34800 Bob Wilson Drive San Diego CA. 92134.
Period of Performance (POP): September 8, 2027 to September 17, 2028
Quantity: 1
Unit of Issue: Job
CLIN 3001: Preventative maintenance service for six (6) OrthoScan C-Arm X-ray Machines – Option Year 1
Location: Naval Medical Center San Diego (NMCSD), 34800 Bob Wilson Drive San Diego CA. 92134.
Period of Performance (POP): September 8, 2028 to September 7, 2029
Quantity: 1
Unit of Issue: Job
FOB Destination: The supplier is responsible for the performance of all inspection requirements and quality control.
DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)
- DBIDS is the current system for access control verification and management for the Department of Defense (DoD).
- DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/om/dbids.html
- For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.
For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653
For the NMCSD ID Office, call: 1 (619) 532-6557
- Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/preenrollui/
- Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).
Files
| File | Type | Posted |
|---|---|---|
| HT941025Q2102_Past_Performance_Questionnaire.docx | DOCX document | |
| PERFORMANCE WORK STATEMENT ORTHOSCAN C_ARMS.docx | DOCX document | |
| Solicitation - Orthoscan Mini C-arm Service KO Approved.docx | DOCX document |
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