Orthoscan C-arm service contract (TAU 1515)

The Department of Veterans Affairs, Veterans Health Administration Veterans Integrated Service Network 1, has issued a Special Notice announcing its intent to award a sole source contract for an Orthoscan C-ARM Service Contract at the VAMC 1 VA Center in Augusta, Maine. The procurement involves comprehensive maintenance services for an Orthoscan C-ARM TAU 1515 medical device through a base year contract with four option years. The solicitation number is 36C24125Q0604 and falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract will be awarded under FAR Part 13 Simplified Acquisition Procedures and is specifically set aside for small business concerns. The procurement covers all necessary labor, equipment, materials, tools, transportation, supervision, and disposal services required for preventive, emergency, and corrective maintenance of the medical equipment.

The primary purpose of this Special Notice is to identify qualified small businesses capable of providing full-service maintenance for the Orthoscan C-ARM medical device, ensuring 98% operational uptime and comprehensive technical support coverage. Interested contractors must submit written capability statements or letters of interest to pearl.wray@va.gov by July 8, 2025, at 14:30 EST. The contract requires contractors to provide fully qualified Facility Service Engineers with at least two years of experience and maintain live phone support from 6:00 a.m. to 8:00 p.m. Eastern Time, plus 24/7/365 after-hours technical support. Key service requirements include periodic software enhancements, compliance with VA regulations and OSHA Bloodborne Pathogens Standard, detailed response times for emergency repairs, and mandatory reporting and documentation of all service events. The final determination to compete the proposed award remains solely at the Contracting Officer's discretion, with potential for contract modifications to add or remove additional equipment as needed.