ORNG Youth Symposium
Closed Solicitation Posted
- Solicitation number
- W912JV25Q0011
- Agency
-
Oregon National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- S203 Housekeeping- Food
- Place of performance
- Bend, Oregon, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Oregon National Guard is seeking a small business contractor to provide comprehensive event services for the ORNG Youth Symposium, scheduled for April 23-27, 2025, near Bend, Oregon. The solicitation (W912JV-25-Q-0011) requires the contractor to furnish lodging, event space, and catering for a youth leadership and resiliency program involving military-connected teenagers. Key contract requirements include providing 517 catered meals with specific dietary accommodations, conference rooms with audiovisual equipment, and multiple room blocks for participants and staff. Evaluation will be based on price and past performance, with past performance reviewed through the Supplier Performance Risk System on an acceptable/unacceptable basis. Request for Information responses are due February 18, 2025, at 1 PM PST, with Request for Quotes due February 21, 2025, at the same time.
This contract is a total small business set-aside under NAICS code 721110, with a small business size standard of $40.0 million. The place of performance is within 20 miles of Bend, Oregon, and the contract will be awarded as a firm-fixed-price agreement. Specific service requirements include 12 double-occupancy rooms for April 23-27, 3 single-occupancy rooms for the same period, and an additional 28 double-occupancy and 4 single-occupancy rooms for April 25-27. The facility must meet FEMA and Hotel/Motel Fire Safety Act requirements, with all services located on the same property. While no incumbent contractor is mentioned, the contractor must provide detailed quality control plans and follow specific setup and breakdown procedures for all services, ensuring compliance with the Performance Work Statement's rigorous requirements.
Notice text
Total Small Business Set-Aside
Contracting Office
Address:
The United States Property and Fiscal Office, ATTN: USPFO-P, 1776 Militia Way/PO Box 14350, Salem, Oregon 97309-5047
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02.
The solicitation is W912JV-25-Q-0011 and is issued as a Request for Quote (RFQ). Request for Information are due by February 18, 2025, 1 PM PST .Request for Quotes are due by February 21, 2025, 1 PM PST. The RFQ will result in a firm fixed price contract.
This solicitation is a total small business set-aside. The National American Industry Classification System (NAICS) code for this acquisition is 721110. The Small business Size Standard is $40.0 Million.
Specifications, Requirements and Address
The contractor shall provide lodging, event space, and food services in accordance with the Performance Work Statement (PWS). Personnel assigned to these tasks shall possess the skills and expertise necessary to perform assigned tasks associated with this order.
Location: Within 20 miles of Bend, OR
Period of Performance: April 23 – 27, 2025.
CLIN 0001 (FFP) - Catering
Provide 517 Catered Meals, including beverages and snacks in accordance with Performance Work Statement (Technical Exhibit 2 – Meals and Schedule)
PSC Code S203
Quantity: 517 Unit:EA Unit Price:____________ per meal
TOTAL____________________________________________
CLIN 0002 (FFP) – Conference Room Event Space
Provide Event Space in accordance with Performance Work Statement (Technical Exhibit 3 Conference Rooms and Chairs by date)
PSC Code S203
Quantity: 1 Unit:AU Unit Price: ____________ per Conference Room
TOTAL____________________________________________
CLIN 0003 – Lodging 12 Double Occupancy rooms April 23rd-27th
Provide Hotel Rooms in accordance with Performance Work Statement (Technical Exhibit 4 Lodging by date)
PSC Code S203
Quantity: 12 Unit:EA Unit Price:____________ per Room
TOTAL____________________________________________
CLIN 0004 (FFP) – Lodging 3 Single Occupancy rooms April 23rd-27th
Provide Hotel Rooms in accordance with Performance Work Statement (Technical Exhibit 4 Lodging by date)
PSC Code S203
Quantity: 3 Unit:EA Unit Price:____________ per Room
TOTAL____________________________________________
CLIN 0005 (FFP) – Lodging 28 Double Occupancy rooms April 25th-27th
Provide Hotel Rooms in accordance with Performance Work Statement (Technical Exhibit 4 Lodging by date)
PSC Code S203
Quantity: 28 Unit:EA Unit Price:____________ per Room
TOTAL____________________________________________
CLIN 0006 (FFP) – Lodging 4 Single Occupancy rooms April 25th-27th
Provide Hotel Rooms in accordance with Performance Work Statement (Technical Exhibit 4 Lodging by date)
PSC Code S203
Quantity: 4 Unit:EA Unit Price:____________ per Room
TOTAL____________________________________________
(CLINS 0001-0006 TOTAL _____________________)
Files
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