Opex mainteance and repair services

General Information

• Solicitation Number: 5000222022
• Title: OPEX/OMATION Mail Extraction Equipment Preventive Maintenance and Repair Services
• Posted Date: 4/17/2026
• Response Date: 4/22/2026
• Set Aside: N/A – Sole Source
• NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance
• PSC Code: J074 – Maintenance/Repair of Office Machines
• Contract Type: Firm-Fixed-Price
• Place of Performance: Andover, MA

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12.6 and FAR 13 - Simplified Acquisition Procedures, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Internal Revenue Service (IRS), Taxpayer Services (TS), intends to award a firm-fixed-price contract to OPEX Corporation for preventive maintenance and repair services of OPEX/OMATION mail extraction equipment located at the Andover Campus.

This announcement constitutes the only solicitation; a written solicitation will not be issued.

Requirement Overview

The Government requires preventive maintenance and repair services for three (3) OPEX OMATION 206 mail extraction systems and associated batcher units in support of IRS mail processing operations.

These machines are critical to processing taxpayer correspondence and payments. Failure to maintain these systems would significantly impact mission operations and delay taxpayer service delivery.

Scope of Work

The contractor shall:

• Perform quarterly preventive maintenance inspections
• Provide on-site repair services as needed
• Furnish all labor, parts, tools, and materials
• Ensure use of OEM-certified parts and trained technicians
• Maintain equipment in optimal operating condition

Equipment Covered:

One (1) 12-month base period of performance which will begin 5/1/2026 through 4/30/2027, with three (3) 12-month option years for a total of 46 months (0001-3001) through 4/30/2030:

• OMATION 206 (S/N ZA02234)
• OMATION Batcher (S/N ZA02234)
• OMATION 206 (S/N ZA02235)
• OMATION Batcher (S/N ZA02235)
• OMATION 206 (S/N Z1273)
• OMATION Batcher (S/N Z1273)

Period of Performance:

• Base Year:       05/01/2026 – 04/30/2027
• Option Year 1: 05/01/2027 – 04/30/2028
• Option Year 2: 05/01/2028 – 04/30/2029
• Option Year 3: 05/01/2029 – 04/30/2030

Place of Performance:

Internal Revenue Service 310 Lowell Street

Andover, MA 01810

Security Requirements Contractor personnel must:

• Obtain visitor access credentials
• Be escorted at all times while onsite

Basis for Award

The Government intends to award without competition to OPEX Corporation. However, this notice allows other vendors to submit capability statements.

Award will be made on a Lowest Price Technically Acceptable (LPTA) basis, if competition is obtained.

This requirement is being procured on a sole source basis because:

• OPEX Corporation is the original equipment manufacturer (OEM)
• The equipment utilizes proprietary hardware, software, and algorithms
• No third-party vendors are authorized to perform maintenance
• Market research (including SAM.gov Sources Sought and RFI) identified no capable alternative vendors
• Only OPEX has the technical knowledge and access required to maintain system integrity

Use of non-OEM vendors would introduce unacceptable risk, including system failure and operational disruption.

Market Research Summary Market research included:

• SAM.gov database search under NAICS 811310
• Sources Sought Notice (SS) and Request for Information (RFI) posting
• Review of prior contracts and vendor capability

Results concluded:

• No additional vendors capable of meeting requirements
• OPEX Corporation is the only responsible source

Instructions to Interested Vendors:

This is not a request for competitive quotations. However, interested parties may submit a capability statement demonstrating ability to meet the requirement.

Submissions must include:

• Company name, UEI, and business size
• Evidence of OEM authorization or equivalent capability
• Technical approach
• Relevant past performance

Responses must be submitted via email by the response date.

Applicable Clauses:

The following FAR provisions and clauses apply:

• FAR 52.212-1 Instructions to Offerors – Commercial Items
• FAR 52.212-2 Evaluation – Commercial Items
• FAR 52.212-4 Contract Terms and Conditions – Commercial Items
• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

Attachment: 1 - Sole Source Justification in accordance with FAR 5.102(a)(6).)

Point of Contact Contract Specialist:

Zsaque Custis Zsaque.l.custis2@irs.gov

Contracting Officer:

Tanya Burnett Tanya.R.Burnett@irs.gov

Disclaimer:

This notice is for informational purposes only and does not constitute a request for proposals. The Government will not reimburse any costs associated with responding to this notice.