Online Medical Coding Subscriptions for Rosebud IHS Rosebud, SD
Closed Pre-Solicitation Posted
- Solicitation number
- IHS-SS-26-1520398
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Economic Enterprise
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Rosebud, South Dakota 57570, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS) is conducting a Sources Sought Notice to procure online medical coding subscription licenses for the Rosebud IHS Hospital in Rosebud, South Dakota. The procurement will be a firm-fixed price, single-award purchase order under NAICS code 541511 (Custom Computer Programming Services), with a one-year period of performance following award. The solicitation requires vendors to demonstrate capability in providing web-based medical encoder solutions that support ICD-10-CM, CPT, HCPCS, and DRG coding for outpatient, inpatient, home, and offsite patient encounters. This notice is strictly for market research and planning purposes to determine the availability of Indian Economic Enterprises and the appropriate acquisition method, and no evaluation criteria have been specified at this preliminary stage. Interested parties must submit capability statements via email to Jarrod Cole, Purchasing Agent at jarrod.cole@ihs.gov, with the Sources Sought Number IHS-SS-26-1520398 included in the subject line by March 27, 2026, at 11:00 a.m. Central Time.
The procurement is set aside exclusively for Indian Economic Enterprises (IEE). The Statement of Work references the Optum medical encoder platform as a reference solution, which is a web-based tool featuring RevenueCyclePro.com and EncoderPro.com Professional with real-time code lookup, DRG grouping, and integrated clinical references; however, responses will be considered from other qualified providers. The contract will require seven (7) licenses with unlimited support and training included at no additional cost beyond the quoted price. The statement of work indicates that all maintenance and updates are performed automatically twice monthly by the vendor, with no software installation or system integration required. While specific budget information has not been disclosed in this pre-solicitation phase, the actual solicitation will likely be published on SAM.gov following the completion of the market research period, with payment to be processed through IPP.gov upon delivery in accordance with the Statement of Work.
Notice text
Sources Sought: Online Medical Coding Subscription License to be provided to Rosebud IHS Hospital Rosebud, SD.
Sources Sought Notice Number: IHS-SS-26-1520398
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.
This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE).
Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 541511, Custom Computer Programming Services- other relevant NAICS codes will be considered based on responses received.
- BACKGROUND
The Indian Health Service (IHS) plans to procure Online Medical Coding Subscription License specified in the attached documents.
- SCOPE
To procure Online Medical Coding Subscription Licenses in accordance with the FOCA "Fair and Open Competition Act".
- CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS
(N/A)
- TYPE OF ORDER
This is a firm-fixed price, single-award purchase order.
- ANTICIPATED PERIOD OF PERFORMANCE
Period of Performance: 1 year after award
- PLACE OF PERFORMANCE
Rosebud IHS Hospital Rosebud, SD
7.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE
Delivery of products should be in accordance with the SOW.
- PAYMENT
Payment via IPP.gov upon delivery
10.0. Closing Statement
Point of Contact: Jarrod Cole, Purchasing Agent @ jarrod.cole@ihs.gov
Submission Instructions:
Interested parties shall submit capability via email to the address above. Must include Sources Sought Number IHS-SS-26-1520398 in the Subject line. The due date for receipt of statements is March 27, 2026, 11:00 a.m. Central Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought Encoder License IHS1520398.docx | DOCX document | |
| SOW HIM Optum 2.pdf |
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