Online Library Subscription
Closed Solicitation Posted
- Solicitation number
- 9531BM25Q0016
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- Place of performance
- Washington, District of Columbia 20594, United States
- Points of contact
-
- P. Matt Hazlinsky matt.hazlinsky@ntsb.gov (202) 314-6205
Notice details come from SAM.gov. Updated .
About this opportunity
The National Transportation Safety Board (NTSB) is seeking quotes for an online library subscription service to provide full-text scientific papers and standards that are not freely available on the internet. This procurement supports the NTSB's mission as an independent federal agency responsible for investigating civil aviation accidents and significant transportation accidents across railroad, highway, marine, and pipeline modes. The subscription service must accommodate approximately 150-200 NTSB employees and provide comprehensive features including lowest-cost paper acquisition, copyright management, 24/7 customer service, digital library maintenance, search engine integration, and accessibility compliance. The solicitation will be awarded using simplified acquisition procedures with a best-value approach that weighs technical factors more heavily than price, evaluating corporate experience, library subscription service capability, license agreement terms, past performance, and pricing. Questions were accepted until 4:00 PM Eastern Time on August 25, 2025, with quotes due by 5:00 PM Eastern Time on September 5, 2025.
This procurement is issued as an unrestricted solicitation with no set-aside designations and falls under NAICS code 519210 (Libraries and Archives) with a size standard of $21 million. The contract structure includes a base year period from September 20, 2025, to September 19, 2026, with one optional 12-month extension through September 19, 2027. Amendment 0001, issued on August 28, 2025, clarifies that vendors must provide detailed pricing breakdowns including annual licenses/subscriptions and per-article retrieval and delivery fees, with the service requiring copyright permission capabilities and direct email delivery of hard-to-find articles, standards, and specifications. The place of performance is Washington, DC, where the NTSB headquarters are located. No incumbent contractors or specific budget ranges are identified in the solicitation documents.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001 is posted on 8/28/2025 to respond to all questions received prior to the due date and time for submission of questions.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.
The solicitation number for this requirement is 9531BM25Q0016. This solicitation is issued as a Request for Quotations (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.
This requirement is issued as unrestricted. The associated NAICS code is 519210, “Libraries and Archives”. The size standard is $21M.
Background
The National Transportation Safety Board (NTSB) is an independent Federal agency charged by Congress to investigate every civil aviation accident in the United States, most public-use aircraft, and significant accidents in other modes of transportation - railroad, highway, marine, and pipeline - and to issue safety recommendations aimed at preventing future accidents. The NTSB also serves as the "court of appeals" for airmen, mechanics, or mariners whenever the Federal Aviation Administration (FAA) or United States Coast Guard (USCG) takes a certificate action.
In support of this mission, the NTSB has a requirement for an online provider of scientific papers and standards in full text format that are not available for free on the internet. Likely, between 150 and 200 NTSB employees would need access to this tool. The NTSB has more than 400 employees.
Description of Requirement
The NTSB has a requirement for:
Line Item Number 0001: Quantity: 1 YEAR, Online Library Subscription. Period of Performance: Base Year.
Line Item Number 0002: Quantity: 1 YEAR, Online Library Subscription. Period of Performance: Option Year 1.
Review the attached RFQ document which is attached hereto and incorporated herein for a detailed description of the requirement.
Basis for Award
Review Sections L – Quote Instructions and M- Evaluation Factors for Award.
All responsible sources may submit a quotation to be considered by the NTSB.
Review Attachment 1 which is attached hereto and incorporated herein for a detailed description of the requirement and for quote instructions.
Clauses and Provisions
Review the attached RFQ document which is attached hereto and incorporated herein to review the applicable clauses and provisions of this requirement.
Submission of Quotations
Your quotation must be received no later than 5:00 p.m., Eastern Daylight Time (EDT), on September 5, 2025. LATE QUOTATIONS MAY NOT BE CONSIDERED in accordance with FAR provision 52.212-1, Instructions to Offerors – Commercial Items.
Quotes may be transmitted via email to:
P. Matt Hazlinsky
Email: matt.hazlinsky@ntsb.gov
The maximum size of an email, including attachments, which the NTSB email server can accept is 35 megabytes (MB). Therefore, the Contractor may choose to send their quotation in separate emails, if the combined file size of any email received by the NTSB email server will exceed 35MB. Contractors are encouraged to remove excess graphics from their quotations to ensure quotations remain under the file size limit. It is the Contractor's responsibility to ensure that the designated point of contact has received your quotation at the email address of the contact specified above by the quotation due date.
Questions Regarding the Combined Synopsis/Solicitation
All questions regarding this combined synopsis/solicitation shall be directed to P. Matt Hazlinsky via email at matt.hazlinsky@ntsb.gov. ALL QUESTIONS MUST BE RECEIVED BY 4:00 p.m. EST on August 25, 2025.
Electronic Dissemination of Combined Synopsis/Solicitation
Access to this RFP and amendments will be posted on the Contracting Opportunities website https://sam.gov/content/opportunities. Amendments to the combined synopsis/solicitation shall be publicized in the same manner as the initial synopsis/solicitation. All Contractors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.
The solicitation number for this requirement is 9531BM25Q0016. This solicitation is issued as a Request for Quotations (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.
This requirement is issued as unrestricted. The associated NAICS code is 519210, “Libraries and Archives”. The size standard is $21M.
Background
The National Transportation Safety Board (NTSB) is an independent Federal agency charged by Congress to investigate every civil aviation accident in the United States, most public-use aircraft, and significant accidents in other modes of transportation - railroad, highway, marine, and pipeline - and to issue safety recommendations aimed at preventing future accidents. The NTSB also serves as the "court of appeals" for airmen, mechanics, or mariners whenever the Federal Aviation Administration (FAA) or United States Coast Guard (USCG) takes a certificate action.
In support of this mission, the NTSB has a requirement for an online provider of scientific papers and standards in full text format that are not available for free on the internet. Likely, between 150 and 200 NTSB employees would need access to this tool. The NTSB has more than 400 employees.
Description of Requirement
The NTSB has a requirement for:
Line Item Number 0001: Quantity: 1 YEAR, Online Library Subscription. Period of Performance: Base Year.
Line Item Number 0002: Quantity: 1 YEAR, Online Library Subscription. Period of Performance: Option Year 1.
Review the attached RFQ document which is attached hereto and incorporated herein for a detailed description of the requirement.
Basis for Award
Review Sections L – Quote Instructions and M- Evaluation Factors for Award.
All responsible sources may submit a quotation to be considered by the NTSB.
Review Attachment 1 which is attached hereto and incorporated herein for a detailed description of the requirement and for quote instructions.
Clauses and Provisions
Review the attached RFQ document which is attached hereto and incorporated herein to review the applicable clauses and provisions of this requirement.
Submission of Quotations
Your quotation must be received no later than 5:00 p.m., Eastern Daylight Time (EDT), on September 5, 2025. LATE QUOTATIONS MAY NOT BE CONSIDERED in accordance with FAR provision 52.212-1, Instructions to Offerors – Commercial Items.
Quotes may be transmitted via email to:
P. Matt Hazlinsky
Email: matt.hazlinsky@ntsb.gov
The maximum size of an email, including attachments, which the NTSB email server can accept is 35 megabytes (MB). Therefore, the Contractor may choose to send their quotation in separate emails, if the combined file size of any email received by the NTSB email server will exceed 35MB. Contractors are encouraged to remove excess graphics from their quotations to ensure quotations remain under the file size limit. It is the Contractor's responsibility to ensure that the designated point of contact has received your quotation at the email address of the contact specified above by the quotation due date.
Questions Regarding the Combined Synopsis/Solicitation
All questions regarding this combined synopsis/solicitation shall be directed to P. Matt Hazlinsky via email at matt.hazlinsky@ntsb.gov. ALL QUESTIONS MUST BE RECEIVED BY 4:00 p.m. EST on August 25, 2025.
Electronic Dissemination of Combined Synopsis/Solicitation
Access to this RFP and amendments will be posted on the Contracting Opportunities website https://sam.gov/content/opportunities. Amendments to the combined synopsis/solicitation shall be publicized in the same manner as the initial synopsis/solicitation. All Contractors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.
Attachments
| File | Type | Posted |
|---|---|---|
| Amendment 9531BM25Q00160001 - Online Library Subscription.pdf | ||
| RFQ 9531BM25Q0016 - Online Library Subscription.pdf |
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