On-site Secure Shredding Services for Gallup Service Unit
Cancelled Special Notice Posted
- Solicitation number
- IHS01523378
- Agency
- Office of the Assistant Secretary for Administration Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Gallup, New Mexico, United States
- Points of contact
-
- Ratonya Harris ratonya.harris@hhs.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service Gallup Service Unit issued a notice of intent to sole source award on-site secure shredding services to SW Logistics LLC dba UltraShred, with a capabilities submission deadline of May 7, 2026. This Buy Indian set-aside contract restricts competition to Indian Small Business Economic Enterprises (ISBEEs) under FAR 6.302-1.
The requirement covers HIPAA and Privacy Act-compliant document destruction services, including on-site crosscut shredding, secure bin management, secure transport between service locations, and certificates of destruction. The intended vendor must hold National Association for Information Destruction (NAID) certification, a mandatory requirement. The contract is firm-fixed-price with performance from May 7, 2026 through May 6, 2027. NAICS 561990 applies; small business size standard is $16.5 million.
Although this is not a competitive solicitation, any interested ISBEE may submit a written statement of capabilities demonstrating that competition among ISBEEs would benefit the Government. Submissions must include clear and convincing evidence of capability and proof of mandatory NAID certification.
Notice text
Notice of Intent to Sole Source Award
THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES.
The Gallup Service Unit (GSU), Indian Health Service, plans to award a firm-fixed-price sole source purchase order under the authority of Federal Acquisition Regulation (FAR) Part 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements to SW Logistics LLC dba UltraShred, 1823 Commercial St. NE, Suite B, Albuquerque, NM 87102-1598 (UEI: G269GSP6ZQN3).
The North American Industry Classification System (NAICS) code for this requirement is 561990 – All Other Support Services, which has a small business size standard of $16.5 million. The object of this sole source award is to obtain on-site, secure document destruction services that are compliant with the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. The intended vendor, SW Logistics LLC dba UltraShred, is certified by the National Association for Information Destruction (NAID), a mandatory requirement of this solicitation. The vendor has the capability to provide all necessary personnel and equipment to perform on-site, crosscut shredding; manage and maintain secure, locked collection bins; securely transport materials between service locations prior to destruction; and furnish a Certificate of Destruction after each service. The period of performance is from May 7, 2026, through May 6, 2027.
This synopsis does not constitute a solicitation; however, if any interested Indian Small Business Economic Enterprise (ISBEE) believes they can meet the above requirements, they may submit a statement of capabilities. The statement of capabilities must be submitted in writing and must contain clear and convincing evidence that competition of this requirement among ISBEEs would be advantageous to the Government. This must include proof of the mandatory NAID certification as well as a completed INDIAN HEALTH SERVICE BUY INDIAN ACT INDIAN ECONOMIC ENTERPRISE REPRESENTATION FORM verifying the firm's ISBEE status in accordance with the Buy Indian Act. If parties choose to respond, any cost associated with the preparation and submission of data or any other cost incurred in response to this announcement is the sole responsibility of the respondent and will not be reimbursed by the Government
Capabilities statements shall be submitted by email only as a PDF file attachment to Ratonya.harris@hhs.gov. Telephone requests will not be honored.
Notice history
| Notice | Type | Posted |
|---|---|---|
| On-site Secure Shredding Services for Gallup Service Unit | Special Notice | |
| On-site Secure Document Shredding Services for Gallup Service Unit (Buy Indian Act Market Research) | Pre-Solicitation |
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