On-site Maintenance and Support for FACSMelody Flow Cytometry Instruments - RFQ
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0962
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Beltsville, Maryland 20705, United States
- Points of contact
-
- Aaron Dimeo aaron.dimeo@usda.gov (608) 416-0027
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking a contractor to provide comprehensive on-site maintenance and support services for BD FACSMelody flow cytometry instruments and associated laser components located at their facility in Beltsville, Maryland. This Request for Quotation (RFQ #1232SA25Q0962) requires the selected contractor to deliver preventative maintenance, unlimited service visits with 48-hour emergency response, unlimited telephone support, laser calibration services, and parts coverage for a one-year period. Contractors must demonstrate technical capability, maintain active SAM.gov registration, and provide detailed technical packages describing their approach to meeting the scope of work requirements. The government will evaluate quotes based on three factors: Technical Capability, Past Performance, and Price, with the intent to award a single purchase order to the responsible quoter offering the best value. Quote submissions must be submitted electronically by September 25, 2025, with pricing held firm until September 30, 2025.
This solicitation is issued as full and open competition with no specific set-aside designation, though it includes provisions for various small business categories including HUBZone, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business preferences. The contract covers maintenance for four specific items: one FACSMelody instrument without lasers and three PIC Mini laser components (405-45 Violet, 488-20 Blue, and 640-45 Red), each requiring 12 months of service. The work will be performed at the USDA Agricultural Research Service facility located at 10300 Baltimore Avenue, Building 307, Room 203, Beltsville, MD 20705, in a Biosafety Level 1 Laboratory environment. The NAICS code 811210 applies with a small business size standard of $34.0 million, and the contract falls under the Service Contract Labor Standards with applicable wage determination 2015-4281 for Prince George's County, Maryland. Services must commence upon award and continue for a full 12-month period extending into 2026.
Notice text
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number (#) is 1232SA25Q0962 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
Service Contract Labor Standards Wage Rate Determination Number 2015-4281 for Prince George's County, Maryland is applicable and is attached.
iv. This solicitation is issued as Full and Open. The associated NAICS code is 811210 the small business size standard is $34.0 Million
v. List CLINS, item descriptions, quantities and units of measure:
0001 - On-site Maintenance and Support for FACSMelody (no lasers), Customer material#: 661762, Serial#: P6617620020; Qty: 12 Months (MO)
0002 - On-site Maintenance and Support for PIC Mini 405-45 Violet Laser, Customer material#: 661963, Serial#: NO-SERIAL-10917; Qty: 12 Months (MO)
0003 - On-site Maintenance and Support for PIC Mini 488-20 Blue Laser, Customer material#: 661964, Serial#: NO-SERIAL-10918; Qty: 12 Months (MO)
0004 - On-site Maintenance and Support for PIC Mini 640-45 Red Laser, Customer material#: 661965, Serial#: NO-SERIAL-10919; Qty: 12 Months (MO)
vi. Description/Performance Work Statment:
See Attachment 2.
vii. Date(s) of performance and acceptance:
Services to be performed for one year (12 months) at 10300 Baltimore Avenue, Building 307, Room 203, Beltsville, MD 20705
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by the date/time/time zone listed in the “Date Offers Due” field.
Submit quotes to the following e-mail address(es), by the quote due date and time:
aaron.dimeo@usda.gov.
Late quotes after the established deadline may be considered only if it is in the Government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to aaron.dimeo@usda.gov no later than 72-hours prior to the close date/time/time zone listed in the “Date Offers Due” field. Answers will be posted at least 48-hours prior to the “Date Offers Due.”
Attachments
| File | Type | Posted |
|---|---|---|
| 1232SA25Q0962 - RFQ Terms and Conditions.pdf | ||
| Attachment 2 - Scope of Work (SOW).pdf | ||
| Attachment 1 - Quote Submission Form (QSF).pdf | ||
| Attachment 3 - Wage Rate Determination Number 2015-4281.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| On-site Maintenance and Support for FACSMelody Flow Cytometry Instruments - RFQ | Award Notice | |
| On-site Maintenance and Support for FACSMelody Flow Cytometry Instruments - RFQ | Solicitation |
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