On-site document destruction services-shredding

The Defense Health Agency is seeking a qualified vendor to provide on-site document destruction and shredding services at Naval Health Clinic Oak Harbor in Washington State under solicitation HT9410-26-Q-2029. The contractor must supply secure, lockable bins in two sizes (16-gallon and 32-gallon), collect and shred bin contents bi-monthly on the 2nd and 4th Tuesday of each month between 0800-1400 hours, and deliver Certificates of Destruction following each service visit. Key qualifications include National Association of Information Destruction Certification, HIPAA-trained service technicians in vendor uniforms with identification, on-site shredding capability for multiple document types including compact discs and x-ray films, and execution of a Business Associate Agreement. Evaluation will be based on technical capability (acceptable/unacceptable), past performance (weighted approximately equally to price), and proposed pricing, with award made on a best-value, past-performance-price tradeoff basis. Quotations must be submitted electronically in PDF format to nickolas.e.romero.civ@health.mil no later than 11:00 AM Pacific on April 30, 2026. All vendors must obtain DBIDS passes for base access and maintain active registration in the System for Award Management with no exclusions.

This is an unrestricted procurement with no set-aside designation, and no incumbent contractor has been identified in the solicitation materials. The contract consists of a base year (May 19, 2026 to May 18, 2027) plus four one-year option periods extending through May 18, 2031, with services to be performed at 26 jobs per year based on bi-monthly collection schedules. The solicitation encompasses approximately 60 bin locations distributed across various departments and facility areas at the naval medical facility, with bin quantities, sizes, types, and placements to be determined by the NHCOH HIPAA Officer. Specific award values or budget ranges are not disclosed in the solicitation documents, though pricing will be submitted by offerors on a per-visit basis for each emptied bin. The place of performance is Whidbey Island Naval Air Station, Oak Harbor, Washington 98278, and vendors must comply with Joint Commission requirements for recyclables and collection bin sizes, along with all HIPAA and procurement regulations applicable to healthcare data destruction services.