On-line Digital Proofing

 Online Digital Proofing Requirements 

Current/Future User Groups

Marketing and Advertising is the current primary user of online digital proofing services. We administer the assignment of "Power User" privileges (a power user is a user who can upload proofs, and assign recipient lists for proof viewing) and maintain proof recipient email lists.

Troubleshooting is handled through MK when problems with the system arise. We work through issues (typically caused by new IP numbers on AAFES servers) with Proof HQ and the Exchange IT department.

Secondary user group is the eCommerce/Catalog group.

Since ProofHQ has been instituted RE has asked to have four to five "Power Users" in the Retail Design group added to the contract to enable them to more efficiently route and receive comments and corrections on store floor plans.

Desired Features

•·       Ability to create proofs from a variety of file types such as: PDF, Adobe CS, PDF, Word, Powerpoint, GIF, PNG, JPEG

•·       Integration of intuitive commenting and markup tools

•·       Ability for buyers, managers, etc. to see one another's comments on the proof

•·       Ability to manage contacts and groups who receive specific proofs

•·       Ability to "lock" proofs after deadlines have passed so additional comments cannot be made during correction cycles*

•·       Ability to send email messages from within the comments section on proofs

•·       Ability to provide statistics about proofs (who has viewed, total number viewed/not viewed, etc.)

•·       Currently proofs auto archive after a certain period and archived proofs count toward our overall space usage. Would like to have archived proofs auto delete after 60 days in order to keep space used to a reasonable size.

*Ability to lock proofs was lost during a recent "upgrade" to the ProofHQ product. ProofHQ has offered to reinstate this feature, but have state that the Exchange would need to help defray development costs in order to make this happen.
Ongoing Needs for Online Digital Proofing

Number of proofs per month:                 200 - 250

Number of versions per proof:                3 - 6

Storage Requirement:                                15 - 25 GB

Number of Power Users:                           80-100

Tech support needs:                                   Mon. - Fri. 7 a.m. - 5 p.m. CST