Omnicell Service Agreement

Attachment 1: Request for Limited Sources Memo Format



LIMITED SOURCES JUSTIFICATION

ORDER >$3,000

FAR PART 8.405-6



2237 Transaction # or Vista Equipment Transaction #:



This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below.



Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)



Manufacturer/Contractor: Omnicell, Inc.

Manufacturer/Contractor POC & phone number: 1800 850 6664

Mfgr/Contractor Address: 590 E. Middlefield Road, Mountain View, CA 94043

Dealer/Rep address/phone number: Stacey Cerwin, 847-596-3464



1 The requested material or service represents the minimum requirements of the Government.



(1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs

John Dingell VAMC

4646 John R. Street

Detroit, MI 48201



VISN: 11



(2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

Request follow-on blanket purchase agreement (BPA) against already established FSS contract (V797D-30111) for service and maintenance for Omnicell medical equipment:





(3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED:

OPTION KIT,SAFETYSTOCK INTELLISTAND

OPTION KIT,SAFETYSTOCK SERVER SUITE

Touch & Go (Bio ID) - CT Console

Touch & Go (Bio ID) - CT PC Box

FlexLock with TempCheck

Option Kit, OmniDispenserRX

Option Kit, OmniDispenserTall

Profile Driven Option

OmniRX w/ Color Touch

OmniTT Color Touch

OmniCenter Server (CPC) Tower PC

Pandora VIA Pharmacy software



The contract should be established with a Base Year and four Option Years.





(b) ESTIMATED DOLLAR VALUE: $254,285.00 Base Year Service with 4 option years Contract



(c) REQUIRED DELIVERY DATE: 10/01/2014



(4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE)



1 Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

The service contract costs for this equipment have been negotiated and an FSS contract was established for this work . The current task order against the FSS contract expires on September 30, 2014. This request is for a base year contract, effective October 1, 2014, with four additional contract option years. The FSS contract number is V797D-30111.

Omnicell is the Manufacturer and is the only vendor with trusted remote access to our system to update, repair, and ensure the pharmacy equipment is updated and maintained regularly. They have the training and the access codes required to perform the necessary software updates. Their equipment is proprietary and there is no other vendor that can work on these units.

Omnicell are the exclusive representatives that can work and program the Omnicell stations for the pharmacy department since they are the manufacturer. That said, we cannot receive quotes from other vendors that provide after market parts, since quality will be at risk, thus jeopardizing reliability of equipment and safety of our patients. This is used in special procedures and vascular and is very sensitive.





1 A patent, copyright or proprietary data limits competition. The proprietary data is:

(If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)

Existing equipment is Omnicell brand, which requires the company to service and maintain per VA and past FSS contract V797D-30111. Interoperability is essential for this equipment to operate correctly.





1 These are "direct replacements" parts/components for existing equipment.

We may require a direct replacement part which will be covered under this new task order contract.

___________________________________________________________________________

____________________________________________________________________________



0 The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.















0 The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.













0 An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.





















(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION:

Pricing is in line with what we paid in previous years through purchase card task orders. Pricing was established through an FSS contract. The vendor, Omnicell provides high quality parts and equipment that are essential to maintaining this medical equipment. We cannot purchase this service from another company since they are unable to dial into the server, and program.





















(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:



















(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

This equipment is required to safely utilize Drug Dispensing equipment for VA patients.













(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

In the future, we will compete the requirement for new equipment and the resulting service contracts will reflect this order. We will also perform additional market research at the end of the fiscal year to see if there are any updates to the FSS contract.





(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.)