Olympus OER PRO Maintenance

This is a notice of intent to award a sole source non-personal services contract  and is not a request for competitive quotes. The Defense Health Agency Contracting Activity (DHACA), Southeastern Division, Fort Detrick, MD, intends to negotiate and award a firm fixed price contract for maintenance and repair services of four (4) Olympus OER-PRO Sterilizing Units  in accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), only one source being available to meet the Government’s needs, to:

Olympus America, Inc

3500 Corporate Parkway

Center Valley, PA 18034

The North American Industry Classification System (NAICS) code for this requirement is 811210 – Medical and surgical equipment repair and maintenance services; the small business size standard is $34,000,000. The Product Service Code (PSC) is J065 - Maint/Repair/Rebuild Of Equipment- Medical, dental, and veterinary equipment and supplies.

The objective of this sole source award is to procure non-personal services to maintain four (4) Olympus OER-PRO Sterilizing Units  at 633rd Medical Group (MDG), Langley AFB, VA in working order, to include service maintenance, repairs, any necessary modifications/ updates, access to technical support via telephone. The anticipated period of performance is for base year plus four (4) additional option years (12 May 2024 – 11 May 2029).

The 633rd MDG requires service maintenance support for four (4) Olympus OER-PRO Sterilizing Units .  The general intent is to provide a five (5) year full service agreement that includes full repair coverage with no cap for all equipment, 24/7 technical support, prioritized access to loaner equipment, and online repair tracking and history.

The contractor shall perform the following services in accordance with the Statement of Work (SOW). Provide technical support, available 24 hours a day, seven days a week. Full repair coverage with no cap for all contracted equipment, including accidental damage at no extra charge. Prioritized repairs, typically with 24-48 hour turnaround. Next day shipping in both directions included at no charge. Service contracts administrative support.

Olympus America Inc. is the sole distributor of the OER-PRO on behalf of AIZU Olympus Co. LTD., the Original Equipment Manufacturer (OEM). Olympus America Inc. and trained personnel and current as part of the Olympus OER-Pro Biomed Repair Service are the only authorized repair sources for the OER-PRO. Olympus America Inc. submitted a sole source letter attesting to the repair source requirements. All completed work shall be certified to meet OEM specifications.

Based on market research, Olympus America Inc. the only source that can meet the Government’s minimum requirements to maintain the four(4) OER-PRO Sterilizing Units.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services for the 633rd MDG. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Jan Harding at  jan.t.harding.civ@health.mil . The closing date for challenges is no later than 7:00 pm Eastern Time, 26 March 2024

NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.