Oil-Free Dry Scroll Vacuum Pump and components (No Substitutes)
Closed Solicitation Posted
- Solicitation number
- 473951
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333914 Measuring, Dispensing, and Other Pumping Equipment Manufacturing
- PSC
- 4310 Compressors And Vacuum Pumps
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven National Laboratory, operating under the Department of Energy Office of Science, is soliciting quotes for an oil-free dry scroll vacuum pump system and related components under a Firm Fixed Price (FFP) contract structure. The procurement includes three specific items with no substitutes permitted: an Edwards XDS35iC Oil-Free Dry Scroll Vacuum Pump, an Ideal Vacuum Brand "Super-Seal" HV 90 Angle Manual Bellows Valve, and two units of Bellows Hose KF-40 with 40-inch thin wall tubing. All-inclusive pricing is required, with vendors obligated to incorporate freight, tariffs, packing, and handling fees into the quoted unit price, as the purchase order will contain no separate line items for these costs. Interested vendors must demonstrate certification as a small business, provide country of origin and Unique Entity Identifier (UEI) information, and submit published price lists or comparable pricing documentation to justify their quotes in compliance with Department of Energy requirements. Additionally, all vendors must be registered in the System for Award Management (SAM) database. The deadline for submission is January 27, 2026.
This is a Total Small Business Set Aside contract with no identified incumbent or current contractor specified in the solicitation materials. The procurement involves minimal quantities—one vacuum pump unit, one bellows valve unit, and two hose units—reflecting a specialized equipment purchase rather than a volume-based procurement. The contract value is not explicitly stated in the solicitation notice, though it will be determined by vendor quotes and negotiation. Performance and delivery are required to Brookhaven National Laboratory's Receiving Building 98 located in Upton, New York 11973, with payment terms established at net 10 days and delivery via UPS Ground with freight prepaid by the vendor.
Notice text
Kindly quote this “All Inclusive” “FFP” (Firm Fixed Price) “Small Business Set Aside” requirement with a Quote in my name.
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
Please offer BSA any discounts available for your Best Price.
By providing your quote you are confirming that your company is a Certified Small Business.
Items to be quoted (No Substitutes) the per attached Enclosure A Draft PO:
1. Edwards XDS35iC Oil-Free Dry Scroll Vacuum Pump A73006983 (No Substitutes) 1.0000 EA
2. Ideal Vacuum Brand "Super-Seal" HV 90° Angle Manual Bellows Valve (No Substitutes) 1.0000 EA
3. Bellows Hose KF-40, 40 Inch, Thin Wall Tubing, ISO-KF Flange Size NW-40 (No Substitutes) 2.0000 EA
Please provide the following on your quote:
1. Country of Origin (COO)
2. Unique Entity Identifier (UEI)
3. Lead Time
4. Ships from “Country or State”
Please also return the following along with your quote:
1. Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 when applicable.
3. Basis of Award:
BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.
4. Pricing: shall remain valid for 60 days
Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| ENCLOSURE A DRAFT PO 473951.pdf | ||
| BSA_Commercial_Product_Rev. 23.0 may_2025.pdf |
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