Office of Protocol For Two (2) Contract Support Specialists

HQ SACT is seeking contract support for two (2) Protocol Staff positions. A Protocol Specialist (to perform standard protocol functions and provide software planning tools expertise) and a Protocol Resource Staff Specialist (to act as a liaison with industry and the Budget and Finance Branch, in addition to performing standard protocol functions) will be required.

Protocol Specialist.  The Contractor shall perform under the direction of the COTR the following duties that include, but are not limited to:

•               Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT.
•               Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits.
•               Preparing and executing an effective and comprehensive DV program. Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details.
•               Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette.
•              Supporting the execution of numerous National Day Flag Raising Ceremonies, including coordination of Marine Corps and Band support, guests of honour, gifts, and various other details.
•               Maintaining a historical DV database.

 
•               Maintaining alphabetical biography books of NATO officials and all DVs.

 
•               Serve as SME on all matters regarding protocol planning software applications inside the Protocol Branch and for events in support of HQ SACT mission requirements.

 
Protocol Resource Staff Specialist

 •               Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT.
•               Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits.
•               Preparing and executing an effective and comprehensive DV program. Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details.
•               Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette.
•               Supporting the execution of numerous National Day Flag Raising Ceremonies, including coordination of Marine Corps and Band support, guests of honour, gifts, and various other details.
•               Act as liaison between Protocol, industry, and BUDFIN on all matters regarding contracts and payments for events in support of HQ SACT mission requirements.

Period of Performance: Base Period is 1 January 2018 – 31 December 2018 with four possible 12 month option periods; 1 January – 31 December 2019, 1 January – 31 December 2020, 1 January – 31 December 2021, 1 January – 31 December 2022.

Note: Please read Annex B of the IFIB for video interview submission requirements.