Off-Site Conference and Lodging
Closed Solicitation Posted
- Solicitation number
- FA480027Q0001
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Middleburg, Virginia 20117, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 633rd Contracting Squadron, Air Combat Command, seeks a secure, self-contained offsite venue and lodging to host approximately 40 senior military and civilian leaders (Brigadier Generals, Colonels, GG-15 civilians, and Senior Enlisted Leaders) for a multi-day strategic planning session from November 30 through December 3, 2026, with quotes due October 13. This is a Total Small Business set-aside.
Place of performance is Middleburg, Virginia, within approximately 90 minutes of Washington, DC; the Government identifies Leesburg National Conference Center as the preferred venue in the Leesburg, Virginia area. The requirement is for a single, self-contained facility providing 40 private executive-level guest rooms, a secure primary meeting room with classroom-style seating for 40 plus concurrent breakout space for 15, on-site catering for all meals with private group dining, and modern audiovisual capabilities including projector, screen, and reliable audio. All spaces must be ADA compliant and meet fire, safety, and accessibility standards. Catering must accommodate common dietary restrictions and comply with food safety regulations. Lodging must meet government per-diem rates or lower; rates exceeding prevailing per-diem require justification. Setup begins November 30 at 1300, with daily meeting hours approximately 0800–1800, and all spaces and catering must be ready at least 30 minutes prior to each scheduled start time.
NAICS code is 721110, Hotels (except Casino Hotels) and Motels; PSC is V231, Lodging, Hotel/Motel. Award basis is Lowest Price Technically Acceptable. Quotations must be firm for 60 calendar days from receipt. Points of contact are Erika Allen (erika.allen.2@us.af.mil) and Margaret Young (margaret.young.6@us.af.mil).
Notice text
The 633rd Contracting Squadron (CONS) hereby issues this Request for Quote (RFQ) for commercial items prepared in accordance with (IAW) the format in FAR 12.201-1(a), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. In accordance with FAR 5.101(c)(4), all responsible vendors meeting the specifications listed in this RFQ are invited to submit a quotation, bid, or proposal, which will be fully considered by the agency. This requirement is for a secure, self-contained, high-quality offsite venue situated outside of the immediate National Capital Region (NCR) to host approximately 40 senior military and civilian leaders (Brigadier Generals, Colonels, GG-15 civilians, and Senior Enlisted Leaders) for a multi-day strategic planning session. The primary objective is to secure a distraction-free operational environment, away from the daily operational tempo of the NCR, to facilitate critical, long-range strategic alignment, innovation, and leadership cohesion.
Files
| File | Type | Posted |
|---|---|---|
| RFQ_FY27 Strategic Offsite.pdf | ||
| Applicable Clauses and Provisions.pdf | ||
| A2_SOR_Off_SITE_FY27.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| TRADOC Facilities Access Control | Pre-Solicitation |
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