Oakland ARTCC Grounds Maintenance

Amendment 0001 - The purpose of this amendment is to incorporate the revised Statement of Work and the Questions & Answers document into this solicitation.

This Solicitation (SIR) is for Grounds Maintenance Services for the Oakland ARTCC located in Fremont, CA to be completed as required in the Statement of Work (SOW) that is located as attachment J-1 of the attached Solicitation 697DCK-21-R-00398.

This acquisition is set aside for small business.  The principal North American Industry Classification System (NAICS) code applicable to this effort is 561730 – Landscaping Services.

The resulting award will be Firm-Fixed Price Contract. 

A Site Visit will be held on Wednesday, August 11, 2021 at 10:00 am Local Time. Please email me with the names of those attending and the name of the company they are representing no later than Tuesday, August 10, 2020 by 2:00 pm Central Time.  Each company will be limited to two (2) total attendees and should complete the attached COVID-19 Wellness Self Check prior to arriving at the FAA Facility.  The address to the FAA Oakland ARTCC is 5125 Central Avenue, Fremont, CA 94536.  Please document all your questions while at the site visit and submit them to Jennifer J Davis (jennifer.j.davis@faa.gov) via email by the date and time as directed below.  Questions will not be answered during the site visit.

Questions or comments pertaining to this SIR must be submitted in written form via email to Jennifer J Davis, Contracting Officer, at jennifer.j.davis@faa.gov no later than 12 noon Central Time on Monday, August 16, 2021.  Questions and responses that clarify the SIR may be provided to all Offerors; if this information is provided to all Offerors, the source of the questions will not be identified.  Responses to all questions and any necessary amendments made to the SIR will be made by 2:00 pm Central Time on Thursday, August 19, 2021.

All responses must reference the solicitation number (697DCK-21-R-00398) and be submitted to the following email address: jennifer.j.davis@faa.gov.

SA18 PROPOSAL CONTENT

Submission of Offer. An Offeror shall submit an offer which shall include the following:

Proposal (Provide 1 copy).

NOTE: The contractor's proposal shall include:

[ ] Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition, or detailed summary of all exceptions taken

[ ] Signed SOLICITATION, OFFER, AND AWARD form (amendments if issued)

[ ] Part I, Section B, SUPPLIES/SERVICES & PRICE/COST thru Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS (Note: ensure Offeror completes Section I, clause 3.6.3-3 Hazardous Material Identification and Material Safety Data)

[ ] A Technical Proposal demonstrating how all the required services in the Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract.

[ ] A financial capability letter from your financial institution with the below listed

Name, email and telephone number of bank's point of contact

Number of year's business has been conducted with each bank

Types of open accounts (checking, loans, etc)

Balance of current accounts (the banks will provide a 'range of figures' for this information, such as medium five figures range)

[ ] A certificate of liability from your insurance company that shows you can meet the requirements identified in Part I, Section H, SW.H-1 Insurance Requirements Schedule.

[ ] No less than three (3) Past Performance References of similar work to the requirements in this SIR

[ ] No less than three (3) Past Experience Submittals (Customer Satisfaction Surveys) completed and submitted by a third party that shows completion of similar work to the requirements in this SIR

[ ] Completed Contractor Staffing Access Questionnaire

SA56 EVALUATION FACTORS FOR AWARD - SERVICES

The Government will make award to the contractor offering the lowest priced, technically acceptable offer. The Government will make award to the responsible offeror whose proposal conforms to the solicitation terms and conditions. The Government reserves the right to award on initial offers without discussions or to conduct one-on-one discussions with one or more offerors to clarify issues relating to scope, pricing, and responsibility. Proposals shall be evaluated as either 'acceptable' or 'unacceptable' on the basis of the following criteria:

A. Past Experience.

Provide a list of at least three (3) successful contracts that provided grounds maintenance services within the past five (5) years. Specifically identify projects of similar scope and complexity as described in the Scope of Work in this solicitation. Be specific and provide details. For each project address the following points:

a) Project Title, description and contract number

b) Client names, phone numbers, and contact person

c) Dollar Value

d) Scope of Work in detail

e) Percentages of work subcontracted and nature of that work

f) Award and Completion dates

g) Any contractual issues or technical matters disputed, and resolution thereof

h) Any claims and resolution thereof (i.e., nature, number dollar value)

i) Any relevant information that would reflect on the offeror’s ability to meet schedule constraints

Standard for Review: An acceptable proposal must demonstrate at least three (3) successful relevant projects in the past five (5) years similar to the current requirement. The FAA reserves the right to contact the customers listed as references, and to apply that information in its final determination. If the Contractor does not have an applicable performance history, then within the cover letter the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed.

B. Past Performance through Customer Satisfaction Surveys (CSS)

An Offeror is required to have at least three (3) CSS completed and submitted directly to Jennifer J Davis at jennifer.j.davis@faa.gov by third party references. The CSS is attached to the solicitation announcement as Attachment J-5.

Standard for Review: At least three (3) CSS must be completed and received from third party references before the solicitation deadline with an average rating of Good or higher. The FAA reserves the right to contact customers listed as references and conduct a CSS by telephone in the event there is insufficient competition due to the lack of surveys received. If the Contractor does not have an applicable performance history, then within the cover letter the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed. Keep in mind that the FAA may use information other than that provided by the Contractor in connection with this solicitation. Any negative customer review that is verified by the CO may deem the proposal unacceptable and will be rejected from further consideration.

CONSIDERATION OF PRICE: The offeror must submit pricing information as prescribed in PART I – SECTION B of the Request for Offers. The Government will make award based on successful negotiation of price and conformance with solicitation terms and conditions to the lowest priced, technically acceptable offer. Pricing is required for the base and each option year for each service. If full pricing is not received, the proposal will be deemed unacceptable.

(End of Provision)

Contractors must be registered with the System for Award Management, www.sam.gov on the date established for receipt of offers (August 26, 2021). Reference AMS Clause 3.3.1-33, paragraph (d), “if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror.”

DURING THE SOLICITATION, ALL COMMUNICATIONS WILL BE CONDUCTED ONLY WITH JENNIFER J DAVIS, CONTRACT SPECIALIST, VIA EMAIL (jennifer.j.davis@faa.gov).  NO PHONE CALLS WILL BE ACCEPTED.

MILESTONES
SIR out – 08/03/2021

Site Visit Attendee List due – 08/10/2021 by 2:00 pm CT

Site Visit –   08/11/2021 at 10:00 am Local Time

Questions due – 08/16/2021 by 12 noon CT

Answers out – 08/19/2021 by 2:00 pm CT

Proposals due – 08/26/2021 by 2:00 pm CT

All submissions must be received no later than 2:00 pm Central Time on Thursday, August 26, 2021.  Offerors assume full responsibility of ensuring that proposals are received at the place and by the date and time specified above.  Late submittal of proposals will not be accepted. 

The Government will not be liable for costs associated with the preparation and submittal of inquiries or responses to this announcement and will not reimburse any firm for costs incurred in responding to this SIR.  Responses will not be returned