NX EQ Scrub Dispensing System

The Department of Veterans Affairs Strategic Acquisition Center is conducting market research through this Sources Sought Notice to identify qualified vendors capable of supplying Scrub Dispensing Systems to Veterans Health Administration facilities nationwide. The VA anticipates awarding a single Requirements Contract with Firm-Fixed Price orders for IPA ScrubEx Scrub Dispensing Systems or equivalent products to serve medical centers in both the Continental United States and Outside the Continental United States. Prospective vendors must demonstrate that their products meet 12 salient characteristics, including a minimum 48-slot capacity, steel cabinet construction, web-based management software, FDA approval, and specific dimensional requirements not exceeding 52 inches wide by 16.5 inches deep by 78 inches high. Vendors must also provide company credentials (DUNS number, CAGE Code, SAM UIE), manufacturer and country of origin information, annual service plan details, technical literature with specific page references demonstrating compliance with salient characteristics, and documentation of their ability to provide uninterrupted nationwide supply. Responses must be submitted by email to Trevor.Mason@va.gov and Sara.Vickroy@va.gov no later than February 20, 2026, at 9:00 a.m. EST.

This procurement carries no set-aside designation and does not identify any current contractors or incumbents in the notice. The contract structure consists of one 12-month base period with four optional 12-month renewal periods, contingent upon successful performance and continued need, resulting in a potential five-year commitment. The procurement encompasses 16 contract line items covering various dispensing unit models (LV, MV, and SV), touchscreens, remote receivers, web-based management software, installation and training services, customer server updates, disposal fees, and extended service plans. The applicable NAICS code is 339112 (Surgical and Medical Instrument Manufacturing) with a 1,000-employee size standard, and the PSC category is 6515 (Medical and Surgical Instruments, Equipment, and Supplies). Although specific award values or budget ranges are not disclosed in this pre-solicitation notice, the nationwide scope and multi-year contract structure suggest a substantial procurement requirement across the VA's medical facility network.