NX EQ Scalp Cooling Systems
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10G26Q0040
- Agency
-
Headquarters
Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Points of contact
-
- Trevor Mason trevor.mason@va.gov (813) 733-9993
- Sara Vickroy sara.vickroy@va.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Strategic Acquisition Center is conducting market research through this Sources Sought Notice to identify qualified vendors capable of supplying Scalp Cooling Systems for the Veterans Health Administration's Non-Expendable Equipment National Program. The VA seeks a single Requirements Contract for Paxman Coolers Ltd. Scalp Cooling Systems or equivalent products that reduce chemotherapy-induced hair loss by cooling the scalp before, during, and after treatment. Qualified vendors must be FDA-approved, capable of maintaining specific coolant temperatures, provide multiple cap sizes for single and dual cap cooling devices, and offer continuous equipment monitoring with a standard one-year warranty. The contract falls under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a 1,000 employee size standard, and responses must include detailed information such as service plan details, company information, technical literature demonstrating salient characteristics, and an authorized distributor letter. Interested sources must submit their responses by January 29, 2026, at 9:00 AM EST.
This opportunity carries no set-aside designation and has Paxman Coolers Ltd. identified as the incumbent or reference product for the systems being procured. The contract structure includes a one 12-month base period with four optional 12-month renewal periods, providing a potential five-year duration for awarded contracts nationwide. Vendors may also offer optional extended warranty and maintenance services as part of their proposal. While no specific award value or budget range is disclosed in this Sources Sought Notice, the requirement encompasses single and dual cap cooling devices and cap kits in various sizes for nationwide distribution across VA facilities. This pre-solicitation notice is intended for market research purposes only and does not constitute a formal solicitation for bids or proposals.
Notice text
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR part 10 as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Scalp cooling Systems.
Please see attached "S02 Sources Sought RFI NX EQ Scalp Cooling Systems" for full details.
Files
| File | Type | Posted |
|---|---|---|
| S02 Sources Sought RFI NX EQ Scalp Cooling Systems.pdf |
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