NRS Hubbard Brook Pierce Lab Flooring Replacement

The USDA Forest Service Northern Research Station is seeking a contractor for the NRS Hubbard Brook Pierce Lab Flooring Replacement project, which involves removing existing carpeting, replacing approximately 128 square feet of damaged subfloor sheathing with 3/4" plywood, and installing approximately 1,700 square feet of new commercial-grade carpet tiles in the conference room of the Pierce Lab building. The contractor must possess at least 5 years of flooring experience, maintain proper licensing in New Hampshire, and carry full insurance coverage. A mandatory site visit and pre-quote meeting is scheduled for September 17, 2025, at 10:00 AM ET at the project location, with interested contractors required to contact Aaron Cleaver to confirm attendance. Quotes must be submitted by September 25, 2025, and the contract will be awarded using a best value trade-off approach that evaluates both past performance and price reasonableness. The government intends to award a single firm fixed-price contract following Federal Acquisition Regulation Parts 13 and 36.

This procurement is designated as a total small business set-aside with no incumbent contractor identified in the solicitation materials. The government estimates the project value to be under $25,000, though payment protections such as a payment bond or irrevocable letter of credit will be required if the award exceeds $35,000. The work must be completed within a 4-month period of performance from the Notice to Proceed, with a target completion date of January 1, 2026. The project will be performed at the Hubbard Brook Experimental Forest located at 234 Mirror Lake Road in North Woodstock, New Hampshire, within Grafton County. All construction activities must occur during normal business hours from 7:00 AM to 5:00 PM, Monday through Friday, excluding federal holidays, with potential for extended hours only with prior approval from the Contracting Officer's Representative.