Notice of Intent to Sole Source - VA TBI Registry and TBIMS Longitudinal Research Database Support

The Department of Veterans Affairs Strategic Acquisition Center Frederick intends to sole-source award a firm-fixed-price commercial services contract to Craig Hospital, Englewood, Colorado, for continued support of the VA Traumatic Brain Injury Veterans Health Registry and the VA Polytrauma Rehabilitation Center/TBI Model Systems Longitudinal Research Database; responses demonstrating capability to perform the complete requirement without interruption are due by September 18, 2026, at 3:00 p.m. Eastern Time. Authorization derives from 41 U.S.C. 3304(a)(1) under FAR 6.302-1, citing only one responsible source and no other supplies or services satisfying agency requirements.

Services encompass program management, secure database administration, longitudinal data processing and validation, statistical and epidemiological consultation, technical assistance to VA Polytrauma Rehabilitation Centers, recurring and ad hoc reporting, research methodology support, knowledge translation, database modernization, and harmonization of VA data with the national TBIMS database in support of Public Law 110-181, Section 1704.

Craig Hospital is designated sole source as the current TBIMS National Data and Statistical Center, holding 15+ years of institutional knowledge, existing VA-to-national TBIMS data harmonization architecture, validated controls, secure workflows, and established relationships with five VA PRCs. Market research yielded four responses; only Craig Hospital demonstrated capability without material transition risk. Award to any other source would require duplicative reconstruction of data mappings and procedures, risking interrupted registry processing.

The contract structure comprises one 12-month base period and four 12-month options, with estimated base value of $634,344.00 and total estimated value of $3,371,237.00. Interested parties must submit capability statements including legal business name, address, UEI, CAGE code, business size, socioeconomic status under NAICS 622310, and relevant national longitudinal rehabilitation-research database experience to LaShawn Knight, Contracting Officer, lashawn.knight@va.gov.