Notice of Intent to Sole Source – Trade Center Management Associates
Closed Special Notice Posted
- Agency
-
Contracts and Acquisition Management
Department of Education
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Washington, District of Columbia 20004, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Education's Office of Federal Student Aid (FSA) published a Notice of Intent to Sole Source on November 6, 2025, announcing its intention to award a contract to Trade Center Management Associates, LLC for conference space and related services. The sole source award will be made under FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. The contract is valued at approximately $473,000 and pertains to hosting the 2026 Federal Student Aid Training Conference (FSATC) scheduled for March 4-6, 2026. The notice was posted to SAM.gov with a response deadline of January 21, 2026. The agency determined that Trade Center Management Associates, located at the Ronald Reagan Building and International Trade Center in Washington, DC, is the sole qualified source meeting all stated requirements. This is not a competitive solicitation, though any responses received prior to the closing date would be considered to determine if a more qualified source exists.
The purpose of this procurement is to secure conference facilities and comprehensive event management services capable of accommodating approximately 2,000 attendees with at least 10 event spaces for concurrent breakout sessions within two miles of the Department's headquarters. Required services include audiovisual and staging support, facility coordination for early setup and teardown, room configuration and signage placement, on-site event coordination, light refreshments, federal security and attendee screening, and full accessibility compliance under ADA and Section 508 standards. The market research supporting the sole source determination found that the Ronald Reagan Building and International Trade Center is the only government-owned facility within the geographic radius that meets all core requirements, as other evaluated government venues lacked adequate capacity, breakout inventory, security protocols, or turnkey logistical support. No competing responses were received during the Notice of Intent posting period. The contracting officer has certified the justification and will determine that final pricing is fair and reasonable before issuing the purchase order.
Notice text
2 versions
Update #2 · Latest ·
REVISED TO INCLUDE THE JOFOC.
The Department of Education (ED or Department), Office of Federal Student Aid (FSA), intends to issue a sole source order utilizing FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services to Trade Center Management Associates, LLC (Unique Entity ID: FBMJWJUTP7Z2),1300 Pennsylvania Ave NW, Washington, DC 20004-3002. The order will procure conference space and related conference management services at the Ronald Reagan Building and International Trade Center to host the FSA Training Conference (FSATC) scheduled to be held March 4, 2026 to March 6, 2026.
FSA requires the following for the 2026 FSATC event.
- Provision of secure government-owned conference facilities, within two miles of the Department’s headquarters, capable of accommodating large conference (10+ event spaces and seating capacity of approximately 2000) and multiple concurrent breakout sessions.
- Audiovisual, lighting, and staging support suitable for presentations, panel discussions, and live demonstrations.
- Facility access and coordination support allowing FSA staff and authorized personnel early entry for setup, rehearsals, and post-event teardown.
- Room configuration and event setup services, including seating arrangements, signage placement, registration area, exhibit hall, and networking spaces.
- On-site event coordination and management, including liaison support between FSA and venue operations.
- Light refreshments (i.e., hot and cold beverages limited to water, tea, and/or coffee) for attendees and presenters during breaks, as authorized.
- Security and attendee screening in compliance with federal building access requirements.
- Accessibility compliance for all spaces, consistent with Section 508 and Americans with Disabilities Act (ADA) standards.
This is NOT a solicitation for competitive quotations or proposals. All responses received prior to the closing date of this notice will be considered by the Government to determine whether a qualified source can provide a more advantageous solution. The Government reserves the right, as its sole discretion, not to complete the proposed action based on the responses received. If no affirmative responses are received, an order will be issued directly to Trade Center Management Associates (TCMA).
Update #1 ·
The Department of Education (ED or Department), Office of Federal Student Aid (FSA), intends to issue a sole source order utilizing FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services to Trade Center Management Associates, LLC (Unique Entity ID: FBMJWJUTP7Z2),1300 Pennsylvania Ave NW, Washington, DC 20004-3002. The order will procure conference space and related conference management services at the Ronald Reagan Building and International Trade Center to host the FSA Training Conference (FSATC) scheduled to be held March 4, 2026 to March 6, 2026.
FSA requires the following for the 2026 FSATC event.
- Provision of secure government-owned conference facilities, within two miles of the Department’s headquarters, capable of accommodating large conference (10+ event spaces and seating capacity of approximately 2000) and multiple concurrent breakout sessions.
- Audiovisual, lighting, and staging support suitable for presentations, panel discussions, and live demonstrations.
- Facility access and coordination support allowing FSA staff and authorized personnel early entry for setup, rehearsals, and post-event teardown.
- Room configuration and event setup services, including seating arrangements, signage placement, registration area, exhibit hall, and networking spaces.
- On-site event coordination and management, including liaison support between FSA and venue operations.
- Light refreshments (i.e., hot and cold beverages limited to water, tea, and/or coffee) for attendees and presenters during breaks, as authorized.
- Security and attendee screening in compliance with federal building access requirements.
- Accessibility compliance for all spaces, consistent with Section 508 and Americans with Disabilities Act (ADA) standards.
This is NOT a solicitation for competitive quotations or proposals. All responses received prior to the closing date of this notice will be considered by the Government to determine whether a qualified source can provide a more advantageous solution. The Government reserves the right, as its sole discretion, not to complete the proposed action based on the responses received. If no affirmative responses are received, an order will be issued directly to Trade Center Management Associates (TCMA).
Files
| File | Type | Posted |
|---|---|---|
| 26P0001_JOFOC _12.19.25executed.pdf |
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