Notice of Intent to Sole Source to eVerbatim, Inc. for Eclipse Software
Closed Special Notice Posted
- Solicitation number
- M00264-26-Q-0086
- Agency
-
Marine Corps
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Arlington, Virginia 22214, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Marine Corps Installations – National Capital Region, Regional Contracting Office announces its intent to sole-source a purchase order to eVerbatim, Inc. for Eclipse court reporting software licenses and integration services by August 13, 2026. The procurement is restricted to eVerbatim under FAR 12.102(a), as market research concluded it is the sole provider capable of delivering the required solution.
The requirement supports the Headquarters Marine Corps Judge Advocate Division and encompasses renewal of four Eclipse software licenses from original equipment manufacturer Advantage Software, Inc., and proprietary integration services to deploy the Eclipse Vox AI System (EVAS) across 106 new court reporting laptops. Per MARADMIN 615/16, Eclipse is the only USMC-approved software for courts-martial transcription and is mandated for all military courts. EVAS operates offline in real-time without internet connectivity—a critical capability for court reporters in austere, highly sensitive military environments where network connectivity is unavailable or prohibited. Market research compared EVAS against alternatives including MAXScribe and For The Record, both of which require internet connectivity and lack USMC approval and military-specific customization. The period of performance runs August 15, 2026 through August 14, 2027. The contracting officer will ensure quoted pricing is fair and reasonable consistent with industry standards. This notice is not a request for competitive quotes. The government reserves the right to conduct recurring market research and pursue full and open competition in the future if new approved alternatives emerge.
Notice text
Marine Corps Installations - National Capital Region (MCI-NCR), Regional Contracting Office (RCO), Quantico, VA hereby gives notice of intent to award a purchase order to eVerbatim INC., (CAGE Code: 1HLK8) on a sole source basis in accordance with the Federal Acquisition Regulation (FAR) 12.102(a), the circumstances of the contract action deem only one source reasonable available.
This procurement is to provide HQMC Judge Advocate Division has a requirement for the renewal of four Eclipse court reporting software licenses and, critically, for the highly specialized software integration services required to make the software operational on 106 new court reporting laptops. Per MARADMIN 615/16, Advantage Software’s Eclipse is the only USMC-approved and required software solution for the capture, translation, and transcription of all courts-martial. It is the core component of a stand-alone, offline system that allows court reporters to produce verbatim transcripts in real-time, even in austere environments, reducing transcript production time from 4-8 hours per hour of audio to as little as 1-2 hours. This procurement is for two distinct but inseparable requirements: the Eclipse software licenses from the Original Equipment Manufacturer (OEM), Advantage Software, Inc., and the proprietary integration service provided exclusively by eVerbatim, Inc. eVerbatim has developed the Eclipse Vox AI System (EVAS), a complete end-to-end solution that integrates multiple software and hardware elements specifically for use in military courtrooms. Market research has concluded that I eVerbatim Inc eVerbatim Inc is the sole source provider of its products and services for federal customers. Therefore, the government intends to procure this requirement on a sole source basis from the original equipment manufacturer (OEM) of this supply – eVerbatim Inc.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Market research has concluded that I eVerbatim Inc eVerbatim Inc is the sole-source provider of its products and services for federal customers. Therefore, the government intends to procure this requirement on a sole source basis from the original equipment manufacturer (OEM) of this supply – eVerbatim Inc.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.
However, all responsible sources may submit a capability statement, which, if received within three (3) calendar days after the date of the publication of this notice, will be considered. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this requirement based upon responses received as a result of this notice is solely within the discretion of the Government.
Responses shall be emailed to Renee A. Townsend, at Renee.A.Townsend.civ@usmc.mil, no later than Thursday 13, August 2026, 10:00am EST.
Files
| File | Type | Posted |
|---|---|---|
| ECLIPSE JA ONLY 1 SOURCE FAR 12 Redacted.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Limited Source Name Brand Notice of Intent | Washington Headquarters Service | No set-aside | |
| NOTICE OF INTENT TO SOLE SOURCE - iTHENTICATE | Naval Supply Systems Command | No set-aside | |
| E-6B Mission Computer Modernization (MCM) Software Licenses for Fiscal Year (FY) 27 and FY 28 | Naval Air Systems Command | No set-aside | |
| Notice of Intent to Sole Source American Society of Civil Engineers e-Journals | Engineer Research and Development Center | No set-aside | |
| E-6B Software Licenses for 2027 | Naval Air Systems Command | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity