Notice of Intent to Sole Source - SPP Conference at Marriott Savannah Riverfront
Closed Special Notice Posted
- Solicitation number
- W9133L26R9999
- Agency
-
Readiness Center
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Savannah, Georgia 31401, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Guard Bureau J53 issued a notice of intent to sole source the Marriott Savannah Riverfront for meeting space and audio-visual equipment rental for the 2026 State Partnership Program Annual Conference scheduled August 10–13, 2026 in Savannah, Georgia, with the response deadline of August 12, 2026. The requirement is restricted to Encore Group USA LLC for A/V services and equipment based on venue policy prohibiting operation of outside equipment on the property. The Government selected the Marriott Riverfront because preferred Government installations were unavailable, Savannah offered the lowest overall geographic travel and lodging costs, and the venue proved most economical among local commercial options. The conference will accommodate approximately 227 attendees and requires multiple meeting spaces with tables, chairs, video projection screens, monitors, microphones, high-speed internet access, and ancillary technician support for setup, operation, and takedown. A prior contract was awarded to Encore Group USA LLC under the same sole-source authority on April 14, 2023 (Contract Number W9133L23P3003). The Contracting Officer approved the justification under 41 U.S.C. 1901 as implemented in FAR 13.106-1(b)(1), certifying that anticipated costs are fair and reasonable based on market research comparison.
Notice text
The National Guard Bureau J53 has a sole source requirement for meeting space and equipment rental for the 2026 State Partnership Program Annual Conference from 10-13 August 2026 in Savannah, GA. This requirement is for multiple meeting spaces in a central location to accommodate approximately 227 attendees with accompanying audio/visual support. The event space must also include lodging options available for all attendees.
The Government requires this meeting space from The Marriott Riverfront in Savannah, GA because because the preferred Government installations were unavailable, Savannah offered the lowest overall geographic travel and lodging costs, and the Marriott Riverfront proved to be the most economical venue among local commercial options. The Government requires this equipment and ancillary support services from Encore as a sole source because they are the only source that can provide these services at the location for this event. The event venue does not allow other companies to use or operate their equipment or the conference center A/V facilities on their property for the purpose of providing A/V services. The Marriott Savannah Riverfront Hotel works with Encore Group USA LLC.
A J&A was approved by the Contracting Officer IAW 41 U.S.C. 1901 as implemented in FAR 13.106-1(b)(1) Soliciting from a single source.
Files
| File | Type | Posted |
|---|---|---|
| Limited Competition Justification (FAR 681316.505)_SPP Conference_Redacted.pdf |
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