Limited Competition Justification (FAR 681316.505)_SPP Conference_Redacted.pdf

This is a Justification Review Document supporting a single source determination for a federal contract procurement.

The National Guard Bureau (NGB) seeks commercial event meeting space and audio-visual (A/V) equipment rental for approximately 227 attendees at the 2026 State Partnership Program (SPP) Annual Conference scheduled for August 10-13, 2026. The requirement includes multiple meeting spaces with tables and chairs, video projection screens, monitors, microphones, high-speed internet access, and ancillary technician support for setup, operation, and takedown. The procurement is being conducted as a new firm fixed-price contract under a sole source basis, citing 41 U.S.C. 1901 as implemented in FAR 13.106-1(b)(1). The government determined that The Marriott Riverfront in Savannah, Georgia is the only source capable of providing these integrated services at the specified location, as it is the only venue that allows outside A/V companies to operate equipment on its property and provides on-site facilities to accommodate the attendee count and technical requirements. The contract was previously awarded to Encore Group USA LLC on April 14, 2023 (Contract Number W9133L23P3003) under the same sole source authority, with fair and reasonable pricing determined through market research comparison. The Contracting Officer, Jeannie Botteri, approved the justification on March 4, 2026, certifying that the anticipated cost is fair and reasonable.