Notice of Intent to Sole Source Preventive Maintenance on Government-owned Sterrad 100NX Sterilizer Equipment for U. S. Naval Hospital Okinawa

Notice of Intent to Sole Source

HT941024N0119

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division - West (HCD-W), San Diego, intends to negotiate and award a firm fixed price contract for the Sterrad 100NX Annual Preventive Maintenance. These services are required for Government-owned Advanced Sterilization Products Services Inc. manufactured Sterrad 100NX Systems, Outside the Continental of the United States (OCONUS) in support of United States Naval Hospital Okinawa (USNHO), Japan in accordance with Federal Acquisition Regulation FAR 13.106-1(b)(1)(i), only one source being available to meet the Government’s needs, to:

OKINAWA MEDICO CO., LTD

3-3-11, Jitchaku

9014-2122, Japan

The North American Industry Classification System (NAICS) code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance and the business size standard is $34.0 millions of dollars. The Product Service Code (PSC) is J065 – Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies.

The objective of this sole source award is to procure services for USNHO. USNHO requires for an annual preventive maintenance (PM) of Government-owned Sterrad 100NX equipment. Okinawa Medico Co., LTD is the sole local vendor capable of providing preventive maintenance services in strict accordance with the Original Equipment Manufacturer (OEM) checklists for the Sterrad 100NX. Only OEM parts are permitted for all preventive maintenance and necessary repairs to the Sterrad 100NX sterilizer equipment. In alignment with NAVMED P-5132 Equipment Management Manual (Rev.12-2015), section 10-4 (7), which states, ‘All work must be performed by the contractor with OEM service training on the products for which they will perform service,’ the contractor must be an OEM-authorized maintenance contractor for the covered equipment/systems. This ensures that OEM services are provided and maintained according to the OEM terms and conditions.’ Consequently, only personnel trained and certified by the OEM are authorized to work on the equipment. Failure to meet this requirement jeopardizes equipment functionality and, by extension, patient safety.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services for United States Naval Hospital Okinawa. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Adrian Nerida at adrian.m.nerida.civ@health.mil. The closing date for challenges is no later than 8:00am Pacific Daylight Time, 19 August 2024.

NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.