NOTICE OF INTENT TO SOLE SOURCE- Mitel VoIP SIP Trunk Conversion Project
Closed Special Notice Posted
- Solicitation number
- 26WA161117
- Agency
-
Western Area Power Administration
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334290 Other Communications Equipment Manufacturing
- Place of performance
- Phoenix, Arizona 85009, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy / Western Area Power Administration issued a notice of intent to sole source a Mitel VoIP SIP Trunk Conversion Project to Pacific Office Automation (Beaverton, Oregon, with operations in Phoenix, Arizona) with a capability statement deadline of June 10, 2026. This is a noncompetitive acquisition under FAR 12.201-1 (Simplified Procedures for Commercial Products and Services); no competitive solicitation will be issued. The sole-source justification rests on Pacific Office Automation's status as the authorized regional Mitel service provider since July 2019, its possession of certified Mitel technicians with direct knowledge of the Desert Southwest Region's systems, and the technical necessity to maintain compatibility with existing Mitel infrastructure and software assurance packages; alternative sources would require a complete system overhaul estimated at approximately $1 million. The scope of work includes installation and programming of a Mitel MiVoice Session Border Controller to support SIP Trunk services, programming Mitel Controllers, startup and testing, and warranty of all parts and workmanship at the DSW facility in Phoenix, Arizona. Contractor personnel must be certified U.S. Citizens with Government-issued REAL ID or U.S. Passport, and must submit a Safety Plan, personnel list, and proposed work schedule within 10 calendar days of contract award. The NAICS codes are 334290 (Other Communications Equipment Manufacturing, 800-employee small business threshold) and 334210 (Telephone Apparatus Manufacturing, 1,250-employee threshold). Responsible sources may submit capability statements supported by clear and convincing evidence of ability to satisfy requirements.
Notice text
PRE‑SOLICITATION NOTICE OF INTENT NON‑COMPETITIVE
Notice of Intent to Sole Source: Mitel VoIP SIP Trunk Conversion Project – Pacific Office Automation.
The Department of Energy (DOE) / Western Area Power Administration (WAPA) intends to issue a sole source award, under the authority of RFO FAR 12.201-1 Simplified Procedures for Acquisition of Commercial Products and Commercial Services (IAW 41 U.S.C.1901 Simplified Acquisition Procedures), to Pacific Office Automation. of Beaverton, OR and base in Phoenix, Arizona.
This is a sole source acquisition to Pacific Office Automation, uniquely qualified to provide “Mitel VoIP replacement parts and installation work to facilitate the migration of DSW’s Mitel VoIP session initiation platform (SIP) trunk conversion”for the WAPA Desert Southwest Region; Attachments Performance Work Statement and RFO FAR 12.102(a) Restricting Competition, under SAT .
The resulting procurement will be conducted in accordance with RFO FAR Parts 12. The North American Industry Classification System (NAICS) code for this acquisition is 334290 Other Communications Equipment Manufacturing small business size standard is 800 employees; 334210 Telephone Apparatus Manufacturing small business size standard is 1,250 employees.
This synopsis of proposed contract action/notice of intent is for information and market research purposes only. THIS IS NOT A REQUEST FOR PROPOSALS or COMPETITIVE QUOTES. No solicitation package will be publicly issued.
Responsible sources may submit a capability statement in response to this requirement, which shall be considered by the Agency. Capability statements must be received no later than the due date and time specified on this notice. Responses must be supported with clear and convincing evidence that clearly articulate the company's ability to satisfy the Government's requirements. A determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government. Inquiries will only be accepted via e-mail to Georgette Reyes-Wiltz at reyeswiltz@wapa.gov. Please include on the subject line “NOI-Mitel VoIP SIP Trunk Conversion Project”. No telephone requests will be honored.
If parties choose to respond, any cost associated with preparation and submission of data or any other cost incurred in response to this announcement are the sole responsibility of the respondent and will not be reimbursed by the Government.
Files
| File | Type | Posted |
|---|---|---|
| RFO Part 12 JOFOC under SAT_redacted.pdf | ||
| PWS - Mitel VoIP SIP Trunk Conversion_final.pdf |
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