Notice of Intent to Sole Source Getinge Equipment Service Maintenance Agreement - Naval Health Clinic Hawaii

Notice of Intent to Sole Source

HT941023N0015

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Western Markets Contracting Division (WMCD), San Diego, intends to negotiate and award a firm fixed price contract for Getinge equipment preventive maintenance and repair services in accordance with Federal Acquisition Regulation FAR 13.106-1(b)(1)(i), only one source being available to meet the Government’s needs, to:

GETINGE USA SALES, LLC.

45 Barbour Pond Dr

Wayne, New Jersey 07470-2094

The North American Industry Classification System (NAICS) code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34,000,000. The Product Service Code (PSC) is J065 – Maintenance, Repair, and Rebuilding of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.

The Naval Health Clinic Hawaii (NHCH) provides dental readiness for U.S. Pacific Fleet and local surrounding military commands. Having a dedicated contracted support system for NHCH Dental Clinic and outlying branch dental clinics will allow operational support for the waterfront to be uninterrupted. With a service contract in place the technicians can apply proprietary knowledge of the systems utilized within sterilization processing division.  

The objective of this sole source award is to procure non-personal services to maintain the Getinge dental instruments at NHCH in working order, to include preventative maintenance, parts replacements, repairs, any necessary modifications/updates, and access to technical support via telephone during working hours. The anticipated period of performance is for one base year and four option years (20 March 2023 – 19 March 2028).

Services include quarterly inspection and service maintenance, over an awarded period, on the sterilization equipment located at the Makalapa Dental Clinic, Branch Dental Clinic Wahiawa, and Branch Dental Clinic Camp Smith. The contractor must provide on-site support from trained personnel, labor, travel, tools, hardware, firmware, materials, supplies, parts, and test, measurement, & diagnostic equipment (TMDE) necessary to perform all operations in connection with scheduled preventative maintenance (PM) and/or calibration (CAL) procedures as well as unscheduled repair visits as needed in order to maintain the listed equipment and/or its components if any, in a fully functional state, in accordance with (IAW) the Original Equipment Manufacturer (OEM) specifications. The contractor must provide all tools, parts, and labor required to perform Preventive Maintenance Checks and Services (PMCS) for the Getinge instruments and all related components. The scheduled service must include labor, travel, inspection, replacement of parts, and calibration to maintain the government owned equipment and associated components in a continuous working state. Services through any third-party vendors will void warranty. All completed work shall be certified to meet OEM specifications.

The work shall be performed at:

Naval Health Clinic Hawaii

Makalapa Clinic - Dental

1253 Makalapa Road, Building 1407

Honolulu, HI 96860

Branch Dental Clinic Wahiawa

Bldg. 22

500 Center St.

Wahiawa, HI 96786

Branch Dental Clinic Camp Smith

4 Elrod Rd.

Aiea, HI 96701

Based on market research, GETINGE USA SALES, LLC. is the only source that can meet the Government’s minimum requirements to maintain the Getinge instruments at NHCH - Pearl Harbor Dental Clinic in working order, to include preventative maintenance, parts replacements, repairs, any necessary modifications/updates, and access to technical support via telephone during working hours.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services for Naval Health Clinic Hawaii - Pearl Harbor Dental Clinic. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Adrian Nerida at adrian.m.nerida.civ@health.mil. The closing date for challenges is no later than 11:00 Pacific Time, 02 March 2023.

NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.