Notice of Intent to Sole Source; Endoscope lease This is NOT a Request for Quote (RFQ)

LEASE of ENDOSCOPES
STATEMENT OF WORK
Contractor shall provide lease contract for the endoscopy equipment, installation and clinical training. Services shall be provided for the Department of Veterans Affairs Wilkes-Barre Medical Center. All services shall be provided in accordance with the specifications, terms and conditions contained herein.
The following equipment shall be leased at the Wilkes-Barre VA Medical Center in Wilkes-Barre, PA.
Model
Description
Quantity
CV-190
Video Processor
3
CLV-190
Light Source
3
MAJ-1916
Adapter Box
3
MAJ-1918
Adapter Cable
3
OEV-262H
26" Monitor
3
FLP-0002-17C
Monitor Mount
2
OL-0015-02
Roll Stand for Monitor
1
OFP-2
Flushing Pump
3
UCR
CO2 Pump
3
MAJ-902
CO2 Water Bottle
3
MAJ-1741
CO2 Tubing
3
K10022086
Double Wide Procedure Cart
3
MAJ-1662
Cart Accessory--Mount
3
MAJ-1643
Cart Accessory--Drawer
3
MAJ-1985
Cart Accessory--CO2 Switcher
3
KV-6
Suction Pump
3
MAJ-1659
Suction Pump Accessory
3
K10021896
Suction Pump Accessory
3
MAJ-191
Suction Pump Accessory
3
GIF-HQ190
HD Gastroscope
8
GIF-XP190N
HD Ultra Thin Gastroscope
2
CF-HQ190L
HD Adult Colonoscope
4
PCF-H190DL
HD Pediatric Colonoscope
8
PCF-PH190L
HD Ultra Thin Pediatric Colonoscope
3
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
Equipment:
Contractor shall lease the described GI endoscopy equipment provided in the salient characteristics found below. Lease should include any stands, carts, cables, interface devices, or licenses need to operate the equipment described below. The contract shall provide a 48-month lease for the listed endoscopy equipment.
Endoscope Video Processor
Must offer Narrow Band Imaging
Must offer the ability to switch the point of focus between near and normal
Must offer a waterproof one-touch connector to the light source
Must offer a pre-freeze function which selects the clear still images automatically
Must offer 16:9 and 16:10 outputs for a HDTV monitor and be compatible with
analog, HD-SDI, and DVI output
Must offer link connection to peripheral devices
Must offer Picture and Picture
Must offer portable memory
Power Supply Requirements:
Voltage: 100-240 V AC (NTSC)/220-240V AC (PAL); within +- 10%
Frequency: 50-60 Hz within +- 1 HZ
Consumption electric power: 150 VA
Size Requirements
Dimension Range: (370 W x 85 H X455 D mm) to (382 W x 91 H x 489 D mm)
Weight: 10.7 Kg
Classification
Protection against Electric Shock: Class I
Observation
Analog HDTV Signal Output: RGB (1080/601: NTSC)/(1080/501 : PAL) or YPbPr (1080/601: NTSC)/(1080/501 : PAL)
Analog SDTV Signal Output: VBS composite (480/601: NTSC)/(576/501 : PAL), Y/C (480/601: NTSC)/(576/501 : PAL), and RGB (480/60I: NTSC)/(576/501 : PAL)
Digital signal output option: HD-SDI, SD-SDI, DV, and DVI
Optional white balance adjustment
Must offer Color bar or the 50% white screen display
Color tone adjustments: Red, Blue, and Chroma all with + or steps
Must offer automatic gain control when light is inadequate
Contrast options of Normal, High (Dark areas dark, bright areas brighter) and Low (The dark areas brighter, brighter areas darker.)
Must offer brightness options such as the brightness is adjusted based on the brightest part of the central part and average brightness of the periphery part, the brightness is adjusted based on the brightest part of the endoscopic image, or the brightness is adjusted based on the average brightness of the endoscopic image.
Must off the option to electrically enhance image sharpness for fine patterns and edges in endoscopic images.
Must offer the option to change the image size of the endoscopic image.
Must offer the option to "Freeze" an endoscopic image
Must offer a fog-free option
Must offer the option to use user setting sot set functions of remote switches on the endoscope
Must offer the ability to reset default setting if necessary including: color tone, image-enhancement mode, color-enhancement mode, release index, electronic zoom, arrow pointer, stopwatch, and characters on the screen
Must offer the ability to set up to 20 different user setting
Endoscope Video Light Source
Power Supply
Voltage: 100-240 VA AC; within + or - 10 %
Frequency: 50/60 Hz with + or - 3 Hz
Consumption of electric power: 600 VA
Size
Dimension (W X H X D) (370 x 150 x 476 ) Standard or (390 x 162 x 551 mm) maximum
Weight: 19 kg
Illumination
Examination Lamp: Xenon 300 W
Average lamp life: Approximately 500 hours or better
Ignition method: Switching Regulator
Brightness adjustments: Light-path diaphragm control
Cooling: Forced-air cooling
Intensity mode: normal or high intensity
Narrow Band Imaging must be available
Must offer the option to use color conversion using a special purpose filter
Must have emergency halogen lamp (12 V 35 W) with a approximately 500 life span
Automatic Brightness Adjustments
Must offer Automatic brightness adjustment by the servo-diaphragm method
Must offer 17 steps of automatic exposure or
Air Feeding
Must offer diaphragm type pump
Must offer 4 levels of pressure switching
Water Feeding
Must feed water by pressurizing the detachable water container with air
Indicators on front panel
Must indicate when emergency lamp, disconnection, and use of emergency lamp are in use
Must indicate when the narrow band imaging is being used
Classification
Must offer Class I protection against electric shock
Flushing Pump
Main Functions:
Must offer washing of gastric and colonic mucosa
Must aid in the use of trans-endoscopic ultrasound probes
o Main Unit
Must offer Microprocessor control to control accurate and precise flow rate delivery
Ergonomically designed buttons
LED display
Prevention of over pressurization
o Safety Features:
Must offer Stand By mode
Must offer a pump head cut out if open during device operation
Must offer 20 second automatic cut-off timer
Water Container
Must hold two liters of fluid
Must offer autoclavable water container and lid
o Size and functionality
Dimensions: 200 W x 173 H x 385 D mm
Maximum Flow Rate: Instrument channel: 700> 750 ml/min, Auxiliary water channel: 230 ml/min
Safety: Complies with En/UL/IEC60601-1
Voltage: 100-240 V
Frequency: 50/60 Hz
Volts-Amps: 100
Weight: 4 Kg
Wireless Receiver/Transmitter
Must transfer real time uncompressed Full- HD (1,920 x 1080 p/i) images and video
Must eliminate the need for additional cables
Must offer alternative paths when transmitted signals detect obstacles
Must offer 60 Hz Frequency band
Must offer transmission rage of up to ten meters
Must offer 2 channels of frequency and ability to switch them channels
Must offer Class 1 protection against electric shock
Specs
Dimension: 234 W X 69 H x 59 D mm
Weight: 400 g
Voltage: 12 V
Video Sign input: SDI input connector, DVI input connector
o Receiver Specs
Dimension: 208 W X 54 H x 60 D mm
Weight: 310 g
Voltage: 12 V
Video Sign input: DVI input connector
Monitors
Must be at least 26 inches in HD, LCD Panel
Must offer 16.9 aspect ratio
Must offer high brightness, contrast and gradation
Printer
Must offer HD printing with accurate reproduction of HDTV, SDTV, and SDI signals
Must provide color reproduction
Must print an A5 size sheet in 29 seconds or less
Printing Method: Dye sublimation
Printing Resolution : 379 dpi
Must offer multi-picture splitting into at least 4.
Size: 280 W X 125 H x 398 D mm
Weight: 9 kg o Power:
Voltage: 100-120 V AC
Frequency: 50/60 Hz
Gastrointestinal Video scope
Must offer Dual Focus
Normal Focus
Near field focus
Enhance Image Quality
Bright Image
Increase contrast
Reduction of Noise
Reduction of halation
o Narrow Band Imaging
Offer twice the viewable distance of normal gastrointestinal video scopes
Improved Brightness and contrast which may aid in medical image interpretation
Must offer Water Jet function
Must offer Waterproof One Touch Connector
Optical System Features:
Field of View: Normal 140 ° and Near 140°
Direction of view: Forward viewing
Depth of field: Normal 5-100 mm, Near 2-6 mm
o Insertion Section:
Distal end outer diameter: 9.9 mm
Insertion tuber outer diameter: 9.9mm
Working Length: 1030 mm
o Instrument Channel:
Channel inner diameter: 2.8 mm
Minimum visible distance 3.0 mm from the distal end
o Bending Section:
Up: 210°
Down: 90°
Right: 100°
Left: 100°
Total Length: 1350 mm
Must be compatible with the Reliance EPS High Level Disinfector
Must be compatible with the Prolystica 2x Concentrate.
Colonoscopes
Must offer Dual Focus
Normal Focus
Near field focus
Narrow Band Imaging
Must offer twice the viewing distance of a normal colonoscope
o Responsive Insertion Technology
Must offer High Force Transmission
Provides operator control for both pushing and twisting maneuvers
Must offer Passive Bending
Helps colonoscope to move through acute bends in the colon
Must offer variable stiffness
Provides the operator the ability to adjust the rigidity of the colonoscope
Enhanced Image Quality
Bright Image
Increase contrast
Reduction of Noise
Reduction of halation
Must offer Scope Guide Option
Provides real-time 3D visualization to the physicians including position and configuration.
Must offer waterproof One touch connector
Optical System
Field of view: Normal 170 ° and Near 160 °
Direction of View: Forward viewing
Depth of field: Normal 5-l 00 mm and Near 2-6 mm
o Insertion Section
Distal end outer diameter 13.2 mm
Insertion of tube outer diameter: 12.8 mm
Working length: L: 1680 mm, I: 1330 mm
o Instrument Channel
Channel inner diameter: 3.7 mm
Minimum visible distance: 4.0 mm: from distal end o Bending Section
Up: 180°
Down: 180°
Right: 160°
Left: 160°
Total Length: L: 2005mm I: 1655mm
Must be compatible with the Reliance EPS High Level Disinfector
Must be compatible with the Prolystica 2x Concentrate.
Slim Colonoscopies
New Wider Angle:
Slim scope must provide the same field of view as a normal colonoscopes
o Responsive Insertion Technology
Must offer High Force Transmission
Provides operator control for both pushing and twisting maneuvers
Must offer Passive Bending
Helps colonoscope to move through acute bends in the colon
Must offer variable stiffness
Provides the operator the ability to adjust the rigidity of the colonoscope
Narrow Band Imaging
Must offer twice the viewing distance of a normal colonoscope
o Must offer waterproof one-touch connector
Optical system
Field of View: 170°
Direction of View: Forward Viewing
Depth of Field: 2-100 mm
o Insertion Section
Distal end of outer diameter: 11.7 mm
Insertion tube outer diameter: 11.5 mm
Working Length: L: 1680 mm I: 1330 mm o Instrument Channel
Channel inner diameter: 3.2 mm
Minimum visible distance 3.0 mm from distal end
o Bending Section
Up: 180°
Down: 180
Right: 160°
Left: 160°
Total Length: L: 2005mm I: 1655 mm
Must be compatible with the Reliance EPS High Level Disinfector
Must be compatible with the Prolystica 2x Concentrate.
Electrosurgical Generator
Frequency: 330-380 kHz
Type: CF
Protection Class: Class 1
Power Supply
Voltage: 100-120 (WB991046)
Frequency: 50/60 Hz
Voltage-Amps: 400
Size (W x D x H): 295 x 375 x 115 mm
Weight without footswitch: 6.5 kg
Monopolar output:
Sockets: 0 6 mm A-cord
Single/split neutral electrode: 1Omm 2-pins
Cut 1/2/3: 120 W @ SOO Ohms
PulseCut Slow/Fast: 120 W @ SOO Ohms
SoftCoag: 120 W @ 100 Ohms
ForcedCoag 1: SOW @ 500 Ohms
ForcedCoag 2: 120 @ 500 Ohms
o Bipolar output:
Sockets: 28.8 mm 2-pints and 0 4/8 mm coaxial
Cut 112/3: 120 W @ SOO Ohms
SoftCoag: 120W @ 100 Ohms
RFCoag incl. RCAP: 40W @ 100 Ohms
Must offer high power cut support for immediate spark ignition
Must offer Fast Spark Monitor to optimize cutting procedures
Must offer fast and effective desiccation
Must offer soft and deep tissue coagulation in both monopolar and bipolar modes.
Scope Guide System:
Must provide real-time 3D representation of the shape and position of the colonoscope inside the body by creating a low frequency magnetic field through pulses
Pulses must be refreshed every 15 fps
Must comply with IEEE C9531-2005+Al: 2010 for output magnetic field strength
Scope Guide Processor
Dimensions: 370 W x 482D x 81 H mm
Weight: 9 Kg
Video signal output: XGAxl, Y/C x 1, SD-SDixl ·
Voltage: 100-240 V AC
Frequency: 50/60 Hz
o Scope Guide Remote Control
Dimension: 76 W X 140 D x 23H mm
Weight: 280 g
Cord Length: 2900 mm
Scope Guide Positioning detecting Probe
Maximum insertion portion diameter: 2.9 mm
Total Length: 3500 mm
Detection length: 940 mm
Services:
Contractor shall provide the following services:
Installation
Install endoscope video processor
Install endoscope light source
Install wireless transmitter/receiver o Install Monitors
Install Printers
Install flushing pump
Install electrosurgical unit
Install any accessories associated with these products
Stands, cables, carts, etc
Clinical Training
New Endoscopic Software
New gastrointestinal video scopes, colonoscopies, and slim colonoscopies
New Scope guide system
New Electrosurgical units
HOURS OF COVERAGE:
Contractors will provide installation and training during normal business hours M-F 8:00 AM 4:30 PM excluding federal holidays.
REPORTING REQUIREMENTS:
The contractor shall report to VA Police to "check-in" upon arrival and prior to performance of work under this contract. This check-in is mandatory. When the services are completed, the field service engineer (FSE) or clinical trainers shall document the services rendered on a legible service reports. All service reports shall be submitted to the equipment user for an "acceptance signature" and to the Contracting Officer Representative (COR) or designated technical POC for an "authorization signature." If the COR is unavailable, a signed accepted copy of the service report will be sent to the COR within 5 business days of work completion.
IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS:
The contractors shall wear visible identification at all times while on the premises of the VA. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited.
Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.
COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD:
The contractor shall comply with the Federal/Pennsylvania OSHA Bloodborne Pathogens Standard.
The contractor shall:
Have methods by which all employees are educated as to risks associated with bloodborne pathogens.
Have policies and procedures that reduce the risk of employee exposure to bloodborne pathogens.
Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.
DATA SECURITY:
The contractor shall comply with applicable VA Information Security requirements and shall abide by all applicable security/confidentiality requirements as set forth by HIPAA..