Notice of Intent to Sole Source - Document Control and Standards Maintenance
Closed Pre-Solicitation Posted
- Solicitation number
- HT9406
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 611710 Educational Support Services
- Place of performance
- Havelock, North Carolina 28532, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency Contracting Activity Healthcare Contracting Division-Southeast intends to procure Document Control and Standards Maintenance services for the Naval Health Clinic Cherry Point Laboratory Department. The requirement encompasses a web-based, integrated system providing laboratory document control, competency assessment management, inspection and accreditation management, nonconforming events reporting, and continuing education resources accessible to lab staff via secure login credentials. The system must comply with performance standards established by the Clinical Laboratory Improvement Act (CLIA), College of American Pathologists (CAP), Joint Commission, and Food and Drug Administration (FDA) regulations. The contractor will be required to deliver an all-encompassing service from a single vendor incorporating five critical components: document control management, competency assessment management, inspection and accreditation management, nonconforming events reporting tools, and medical laboratory continuing education resources. Responses to this notice of intent to sole source must be submitted by January 26, 2026.
This procurement utilizes no set-aside restrictions and is intended to be negotiated on a sole source basis under FAR 13.106-1(b)(1) for purchases not exceeding the simplified acquisition threshold, with MediaLab Solutions, LLC of Lawrenceville, Georgia identified as the proposed source. The requirement is classified under NAICS 611710 (Educational Support Services) and PSC U010 (Education/Training-Certifications/Accreditations For Educational Institutions). No specific award value or budget range is disclosed in this pre-solicitation notice, nor are details regarding the contract duration or service commencement date provided. The sole source justification is based on the limited availability of sources meeting the specialized requirement for an integrated laboratory document control and standards maintenance system. This pre-solicitation notice represents the opportunity for interested parties to submit written objections or alternative source information prior to the formal solicitation issuance.
Notice text
The Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division- Southeast (HCD-SE) intends to negotiate on a sole source basis IAW FAR 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold, only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization). The proposed source is MediaLab Solutions, LLC of 1745 N Brown Rd, Lawrenceville, GA 30043.
The Naval Health Clinic Cherry Point (NHCCP), NC Laboratory Department has a requirement for Document Control and Standards Maintenance services. This requirement is for an annual subscription to utilize a web-based
Laboratory Document Control and Standards Maintenance service accessible by username and password within one integrated system. Services include modules that contain all current laboratory standard operating procedures and forms, available real-time to lab staff; training and competency assessments to ensure current skills are maintained; accreditation standards for regulatory compliance; nonconforming events reporting for trend analysis and corrective action; and continuing education resources for required certification maintenance. The system shall meet the expected performance characteristics for Document Control, Competency Assessment, and Nonconforming Events Reporting as defined by the 1988 Clinical Laboratory Improvement Act (CLIA), College of American Pathologists (CAP), Joint Commission and Food and Drug Administration (FDA) standards for the Laboratory.
The Contractor shall provide an all-encompassing service from a single vendor to includea) Document Control management system
b) Competency Assessment management system
c) Inspection and Accreditation management system
d) Nonconforming Events Reporting tool
e) Medical Laboratory Continuing Education
There are no set-aside restrictions for this requirement. The intended procurement will be classified under North America Industry Classification System (NAICS) 611710. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, parties interested in responding to this notice will need to submit technical data sufficient to determine capability in providing the same product. All capability statements received by the closing date of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
If a vendor challenges the basis of this requirement, please email product capability statements (formats for submission: PDF, MS Word, or MS Excel) to Koffi Alognon at koffi.e.alognon.civ@health.mil . Closing date for challenges is no later than 5:00 PM ET on 26 January 2026. No phone calls will be accepted.
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Notice of intent to award a sole source | Naval Supply Systems Command | No set-aside | |
| Intent to Sole Source - Medical/Scientific Instruments for the Department of Transfusion Medicine, NIH Clinical Center | National Institutes of Health | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity