Notice of intent to sole source Access Control Panel Replacement - Police Service

The Department of Veterans Affairs, Veterans Integrated Service Network 9 intends to sole source a firm-fixed price contract for upgrades to the Physical Access Control System (PACS) at the Tennessee Valley Healthcare System. The procurement covers ISTAR Panels with associated licensing costs, power controls, installation, programming, and testing to ensure compliance with VA Policy 0730 requirements for door entry controls. This is designated as a logical follow-on to the existing maintenance contract already held by the incumbent contractor, and interested parties may submit capability documentation demonstrating their ability to support the requirement to demonstrate their qualifications. The solicitation does not employ traditional competitive evaluation criteria, as this is a sole source award; however, prospective contractors must be registered in the System for Award Management (SAM) and provide an authorized distributor letter from the manufacturer to be considered. The response deadline is March 20, 2026 at 10:00 AM Eastern Time, with an anticipated award date no later than March 30, 2026.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBS), with the current incumbent identified as Cynergy Professional Systems, an SBA-certified SDVOSB headquartered in Laguna Hills, California. The contract will be performed at both Nashville and Murfreesboro Medical Centers during the performance period from March 30, 2026 through September 30, 2026. The work is classified under NAICS code 541519 (Other Computer Related Services) with a small business size standard of $34.0 million, and falls under PSC category DJ10 (IT and Telecom - Security and Compliance as a Service). While no specific award value is disclosed in the notice, the solicitation number is 36C24926Q0137, and interested contractors should direct inquiries to Ryan Mick (Ryan.Mick@va.gov) and Elizabeth Trimm (Elizabeth.Trimm@va.gov). This sole source determination suggests the VA has identified a specific capability requirement best met by an existing contractor relationship rather than through open competition.