Notice of intent 36C24926Q0137 Panel.pdf

Notice of Intent to Sole Source

*=Required Field Notice of Intent to Sole Source

SUBJECT* Notice of Intent to Sole Source- PACS ISTAR Upgrade

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24926Q0137

RESPONSE DATE/TIME/ZONE 03-20-2026 10AM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBS

PRODUCT SERVICE CODE* DJ10

NAICS CODE* 541519

PLACE OF PERFORMANCE Department of Veterans Affairs Tennessee Valley Healthcare System (TVHS) 1310 24th Ave S Nashville TN

POSTAL CODE 37212

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 9 (90C) 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Specialist Ryan Mick Ryan.Mick@va.gov 423-979-1408

DESCRIPTION

This notice is in accordance with (IAW) Federal Acquisition Regulation (FAR) subpart 5.2.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 09, hereby provides notice of its intent to award a sole source, firm-fixed price contract for the product/service listed below to a SBA certified Service-Disabled Veteran-Owned Small Business, Cynergy Professional Systems, headquarters out of Laguna Hills, California. The contract is expected to be awarded under the authority of FAR Overhaul 16.507-6(b)(3) as a logical follow-on to an order already issued under the contract. An Exception to Fair Opportunity Memo has been prepared. The anticipated award date is no later than 03-30-2026. The contractor will provide the product/service listed below to the place of performance listed on the cover page of this notice.

Police Services is requesting upgrades to the existing Physical Access Control System (PACS) system to include hardware, software, and firmware with additional programming and support.

These upgrades will ensure VA compliance with VA Policy 0730 requirements for door entry controls. TVHS currently has a contract (36C24926F0024) in place for the PACS system support and maintenance. This contract was awarded to Cynergy. All work is to be performed by Cynergy/JCI for the PACS system. Both Nashville and Murfreesboro Medical Centers’ work has always been procured through Cynergy for past contracts regarding the PACS system for these facilities. Johnson Controls would prefer to keep this structure in place and go through Cynergy on this project and future projects at both these VA Medical Centers. This will also keep the maintenance contract in place with any services and support on the existing and new equipment with JCI performing this upgrade project.

Market research reveals that the required PACS system software upgrade service can be procured through an SDVOSB and two Large Businesses. However, through research and information provided by the service, only Johnson Controls and Cynergy have operated on the PACS system located at Nashville and Murfreesboro locations. There is no competition anticipated for this acquisition. Market research consisted of the following: reviewed the results of recent market research undertaken to meet similar or identical requirements; queried commercial and the Government-wide database of contracts and other procurement instruments intended for use by multiple agencies; participated in interactive, online communication among industry, acquisition personnel, and customers; reviewing catalogs and other generally available product literature published by manufacturers, distributors, and dealers or available on-line.

Items Required:

This upgrade will take place at the Nashville and Murfreesboro Medical Centers. This procurement consists of ISTAR Panels with licensing costs and power controls, installation, programming and testing.

Period of Performance: 03-30-2026 through 09-30-2026

NAICS code: 541519 Other Computer Related Services

(SBA Small Business Size Standard: $34.0 million)

PSC: DJ10 IT and Telecom - Security and Compliance as a Service.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR

COMPETITIVE QUOTES.

However, interested parties may identify their interest and capability to respond to this requirement and may submit a bid, proposal, or quotation (as appropriate) that the agency shall consider within the given closing/due date of this notice.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO SOLE SOURCE NOTICE 36C24926Q0137” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Ryan Mick, contracting specialist, by email at Ryan.Mick@va.gov and Elizabeth.Trimm@va.gov NO LATER THAN the given closing date and time on this notice. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities like an authorized distributor/reseller letter from their source of supply if not a manufacturer that will demonstrate the ability to support this requirement.