Notice of Intent to Sole Source

Title of Project: Omnicell One Cell Cabinet Components

1.Background:

The VA Pittsburgh Healthcare System (VAPHS) requires the procurement of one (1) Omnicell One‑Cell Cabinet associated components to support the activation of the 6E post‑surgical unit. This acquisition is necessary to enhance medication management efficiency, reduce manual errors, and align with the VA’s ongoing transition toward the Autonomous Pharmacy model. The system integrates fully with existing Omnicell infrastructure currently deployed at University Drive, HJ Heinz, and CBOC locations.

This requirement consists of two separate procurement channels: (1) ECAT procurement (PO 646-B62007) of the primary Omnicell 1-Cell Cabinet (MED-FRM-501), and (2) local NC04 contracting procurement of components including drawers, Flexlock, WIN10 package, external return bin, shelf, and installation. These items together complete the fully functional dispensing system required for the 6E activation post-surgical unit.

3.Scope:

The contractor shall provide installation services for the ECAT-procured Omnicell 1-Cell Cabinet (MED-FRM-501), and all components itemized below. The contractor responsibilities include uncrating, staging, installation, physical integration, hardware setup, and verification of operational readiness. Pittsburgh VA Biomedical Engineering will perform safety checks, asset entry, and system acceptance after installation.             

2. Compatibility Requirements:

• Must interface seamlessly with the existing Omnicell enterprise system currently in operation at VAPHS.
• Must support VISTA/BCMA workflows, Pharmacy data flows, and existing network interface standards.
• Must maintain full compatibility with current login, access-control, and auditing protocols.

3. Functional Requirements:

• Provide secure medication storage utilizing a combination of locking drawers and configurable compartments.
• Support controlled substance workflows such as blind counts, returns, waste documentation, and audit trails.

• Include automated and configurable user permission levels and real-time inventory visibility.
• Enable integration with external return bins and accessory components specified for the 6E clinical workflow.
• Run on validated Windows 10-based Omnicell hardware with current cybersecurity compliance.

4. Performance Requirements:

• System must arrive fully licensed, updated, and ready for Biomedical Engineering inspection.
• Hardware and software must meet reliability standards required for 24/7 clinical operations.
• All components must be new, fully warranted, and compliant with VA, FDA, and ISMP recommendations for medication dispensing systems.

Scheduling, Hours of Work, and Location:

Delivery Location:

Pittsburgh VA Medical Center ATTN: 6 East

University Drive C.

Pittsburgh, PA 15240

• Delivery must occur during standard VAPHS receiving hours (Mon-Fri, 8:00am-3:30pm ET)
• Upon receipt, Biomedical Engineering will perform all safety checks, asset entry, and assignment of an EE number.

1. Security:

• The contractor installation is limited to physical setup and configuration; no network access will be provided.
• The contractor will not handle, access, or store VA sensitive information.
• All contractor activities must comply with VA Handbook 6500 physical security requirements.
• The Contractor shall perform installation on-site at the Pittsburgh VA Medical Center at University Drive C. Pittsburgh, PA 15240
• Reports and Acceptance of Deliverables:
• Delivery confirmation will be validated through Biomedical Engineering and Logistics.
• Documentation must include proof of delivery, serial numbers, and purchase order number.