Notice of Intent to Award via Sole Source - Circa Inc.
Closed Special Notice Posted
- Solicitation number
- FA8136260005
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Tinker AFB, Oklahoma 73145, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Air Force Sustainment Center, contracting activity AFSC/PZIOB, on behalf of AFLCMC, issued a sole-source notice of intent to award Circa Inc. for procurement and installation of Eaton UPS battery cabinets with 12 months of service at Tinker Air Force Base, Oklahoma, with a response deadline of September 3, 2026. The acquisition is justified under FAR 6.302-1 (only one responsible source) based on three findings: Circa Inc. is the sole authorized distributor for required Eaton products in Oklahoma; the OEM, Eaton, does not sell directly and exclusively uses Circa for all government sales; and Eaton restricts third-party access to diagnostic software and requires Eaton Authorized Representatives for emergency diagnostics, preventative maintenance, troubleshooting, and updates. Market research conducted May 18 through June 18, 2026 confirmed no other source can provide the specific brand-name item.
The work includes replacement of 80 existing batteries with 80 new Eaton batteries in two new Eaton 93PM Battery Cabinets, wiring connection to existing 93PM UPS units per manufacturer specifications, on-site Eaton Customer Service Engineer support for shutdown and startup, and removal and disposal of old batteries. Performance occurs at Tinker Air Force Base during normal business hours Monday–Friday. All materials must be genuine Eaton OEM components with written approval from B-2 WSSC Facilities Management. Contractor workforce must be U.S. citizens only with National Agency Check clearance verification, professional identification, and compliance with OSHA and Department of Defense security protocols. Responsible interested parties may submit a capability statement within seven calendar days of publication.
Notice text
AFSC/PZIOB, on behalf of AFLCMC intends to issue a Sole Source award to Circa Inc. for a UPS battery cabinets with 12 months of service for the battery cabinets. The proposed source, Circa Inc., is the sole authorized distributor for the required products in Oklahoma. The original equipment manufacturer (OEM), Eaton, has confirmed in writing (see attached letter/email) that it does not sell directly and exclusively uses the proposed source for all government sales. Therefore, no other source can provide these supplies with the included cases of emergencies, diagnostics, preventative maintenance, Eaton Technicians require the use of Eaton software to connect to the UPS unit via laptop to troubleshoot, diagnose, update, etc. Eaton does not license or allow third-party usage of their software. Eaton providers their own technicians to perform these services when contracted through one of their Eaton Authorized Representatives. Market research has confirmed that Circa Inc. is the only source for this specific brand-name item.
List of Materials with specific part numbers and specifications is attached.
The Government has determined that Circa Inc. is the only one responsible source and no other supplies or services will satisify agency requirements.
This notice is not a request for competitive proposals. This acquisition is being pursued on a sole source basis under the statutory authority of FAR 6.302-1 - Only one responsible source and no other supplies or services will satisfy agency requirements. Unless stated herein, no additional information is available. Requests for the same will be disregarded. Responsible interested parties may submit a capability statement in which they identify their interest and capability to respond to this requirement, if received within seven calendar days after the date of this publication of this notice. The Government will consider all information received by the response date. A determination by the Government not to compete this requirement based upon responses received as a result of this notice is solely within the discretion of the Government. Contractors are advised that the Government will not pay for any information or administrative costs incurred in response to this notice of intent.
The information provided herein is subject to change and is not binding on the Government. The Government has not made a committment to procure any services discussed and should not be construed and commitment or as authorization to incur cost for which reimbursement would be required or sought.
All responses to this notice must include the title of this opportunity and shall be submitted via email to SSgt Mario Tedeschi at mario_cassiel.tedeschi@us.af.mil
Files
| File | Type | Posted |
|---|---|---|
| UPS BATTERY_MOD1 - PWS.pdf | ||
| B2 WSSC UPS Single Source Redacted.pdf |
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