Notice of Intent to Award Sole Source - BAS Upgrade

The U.S. Department of State Office of Acquisition Management has issued a Notice of Intent to Award Sole Source for a Building Automation System (BAS) upgrade valued at approximately $685,000. This special notice announces the agency's intention to award a purchase order on a sole source basis to Boland Trane Services Inc., located in Gaithersburg, Maryland. The procurement involves upgrading an existing Building Automation System manufactured by Boland Trane, including control panels, graphics, and automation software. The anticipated award date is September 30, 2025, with completion expected within six months of award. This notice falls under NAICS code 561210 for Facilities Support Services and PSC code J059 for maintenance and repair of electrical and electronic equipment components.

The primary purpose of this special notice is to inform the contracting community of the State Department's intent to proceed with a sole source procurement rather than conducting a competitive solicitation process. Interested parties have until September 3, 2025, to submit capability statements demonstrating their ability to perform the required work. The procurement will utilize FAR Parts 12 and 13.5 under simplified acquisition procedures for commercial products and services. While this is not a request for proposal, responsible sources may challenge the sole source approach by submitting capability statements by the closing date. Contractors seeking additional information about the requirement may request details via email from the designated Contracting Officer. The notice emphasizes that no options are included in this procurement, making it a single-award contract for the specified BAS upgrade services.