Notice of Intent to Award a Sole-Source Purchase Order

The Department of the Army, specifically the Army Contracting Command-Aberdeen Proving Ground, Tobyhanna Division, issued a Special Notice of Intent to Award a Sole-Source Purchase Order on February 17, 2026. The notice announces the Army's intention to award a sole-source purchase order to Pitney Bowes, Incorporated for hardware and software maintenance services related to mailroom metering equipment and meter rental at Tobyhanna Army Depot. The procurement is being conducted under Federal Acquisition Regulation (FAR) Part 8.4 (Federal Supply Schedules) and FAR Part 12 (Commercial Items), utilizing direct solicitation authority based on the proprietary nature of Pitney Bowes software for postal updates and Federal meter leasing requirements. The contract will consist of one base year plus four option years and will be awarded on a firm fixed price basis. This sole-source approach is justified because the Tobyhanna Army Depot mailroom exclusively utilizes Pitney Bowes proprietary equipment and software that precludes competition.

The Army seeks to secure maintenance and emergency repair services, along with the provision of new or equivalent parts and assemblies due to normal wear and tear, with a required contractor response time of five hours from request during normal business hours. The required delivery date for the acquisition is April 30, 2026, with a submission deadline of February 20, 2026 at 4:00 p.m. EST. Although the notice is for a sole-source award to Pitney Bowes, interested parties offering equivalent products may submit a statement of capabilities electronically to Forrest Green, Purchasing Agent, at Forrest.l.green8.civ@army.mil, provided they can demonstrate an existing agreement to work on Pitney Bowes equipment and obtain manufacturer authorization without compromising manufacturing delivery, warranty, or markups. Eligible contractors must provide evidence of capability and authorization from Pitney Bowes or equivalent manufacturer documentation. The place of performance is Tobyhanna Army Depot, located at 11 Hap Arnold Boulevard, Tobyhanna, Pennsylvania 18466-5100.