Notice of intent to award a sole source contract

The Bureau of Indian Education, on behalf of the Bureau of Indian Affairs, issued a notice of intent to award a sole-source contract to Trane U.S. Inc. for urgent HVAC chiller system diagnostic and repair services at Building 1592, Wingate Elementary School, with an anticipated delivery date of August 31, 2026.

This is not a competitive solicitation. The contracting officer justified sole-source award under FAR 12.102(a) based on urgency and specialized manufacturer requirements. The school's HVAC chiller system is currently inoperable following recent power outages and electrical surges, causing elevated indoor temperatures that disrupt the learning environment. Competitive acquisition would introduce unacceptable delays, prolong service disruption, and risk additional damage. The contracting officer determined that Trane Technologies possesses unique qualifications as the original manufacturer-certified provider with proprietary knowledge necessary to troubleshoot, repair, and recommission the system. Market research concluded no other qualified sources exist for this requirement.

The contract is Firm-Fixed Price under Simplified Acquisition Threshold authority. The period of performance runs from August 3, 2026 through October 30, 2026. NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC J045 (Maintenance/Repair/Rebuild of Equipment—Plumbing, Heating, and Waste Disposal Equipment) apply. No solicitation or technical question responses are available. Charmaine Williams-James, Contracting Officer, is the point of contact at charmaine.williams-james@bie.edu.