NOI Service Maintenance Contract for Panalytical X-ray equipment. Equipment inc
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 89243325NFE000205
- Agency
-
National Energy Technology Lab
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Points of contact
- More information
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's National Energy Technology Laboratory (NETL) has issued a Notice of Intent to award a sole source service maintenance contract to Malvern Panalytical for specialized X-ray equipment maintenance. The contract covers maintenance services for two specific pieces of equipment: an X-Pert Powder MDP X-ray Diffraction System and an Axios-Max X-ray Fluorescence System. NETL intends to use simplified acquisition procedures under FAR Part 13 to negotiate and award this purchase order directly to Malvern Panalytical without competition. The agency has determined that Malvern Panalytical is the only known source capable of providing the required services due to the proprietary nature of the equipment components. The notice was posted on June 12, 2025, and follows federal contracting regulations for sole source procurements.
The purpose of this notice is to inform the market of NETL's intent to sole source this maintenance contract while providing an opportunity for other potential contractors to demonstrate their capabilities. The maintenance services include full functionality support, technical assistance, upgrades, no-cost equipment exchanges, remote diagnostics, and scheduled preventive maintenance, all requiring factory-trained technicians to avoid equipment damage and user injury. Any interested parties who believe they can meet the requirements must submit written evidence of their capabilities to Shannon.Lynch@netl.doe.gov by 1:00 PM on June 28, 2025. Telephone responses will not be accepted, and the government retains sole discretion to determine whether to proceed with competitive procurement based on received responses. The notice explicitly states it is not a request for quotes or proposals, but rather a market research opportunity to validate the sole source justification.
Notice text
Notice of Intent to Sole Source to Malvern Panalytical Advance Service Contact
In accordance with Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures, the Department of Energy (DOE), National Energy Technology Laboratory (NETL) intends to negotiate and award a purchase order on a sole source basis to Malvern Panalytical for Service Maintenance Contract for Panalytical X-ray equipment. Equipment includes, X-Pert Powder MDP X-ray Diffraction System DY 3769 and Axios-Max X-ray Fluorescence System #DY5728 because all major components for instruments of this nature are proprietary to the manufacturer and must be serviced and replaced by factory-trained technicians in order to avoid costly damage to the instrument and prevent injury to its users. The maintenance renewal includes full functionality, technical support, and upgrades, no cost exchange of equipment or loaner equipment, use of remote diagnostics program, and scheduled preventive maintenance.
This is considered a sole source to Malvern Panalytical because, to the best of the NETL’s knowledge and based on market research conducted Malvern Panalytical is the only known source that can provide this type of service and has proprietary rights of the equipment. No known potential alternate sources exist which could satisfy NETL's requirement.
This notice of intent is not a request for quote/proposal. Any interested party that believes it is capable of meeting the NETL requirement described herein may identify themselves and must provide evidence of their capability to fulfill the requirement being requested by 13:00 PM on 06/28/2025. Responses must be submitted in writing to Shannon.Lynch@netl.doe.gov no later than the time and date noted above. Telephone responses and requests will not be received.
A determination by the Government not to compete this requirement based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Malvern Panalytical Maintenance Contract Renewal | Award Notice | |
| This notice | Special Notice |
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