NJARNG Yellow Ribbon Post Deployment Event
Closed Solicitation Posted
- Solicitation number
- PANNGB-25-P-0000-007689
- Agency
-
New Jersey National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Princeton, New Jersey, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army New Jersey Army National Guard is seeking a vendor to provide conference facilities and catering services for a Yellow Ribbon Post Deployment Event on March 21, 2025. The solicitation requires a venue within 15 miles of Princeton, New Jersey capable of accommodating 250 attendees, including light refreshments, lunch meals, and audio/visual equipment. Key contract requirements include a main presentation room with round tables, specific meal provisions (80% standard, 20% vegetarian/special dietary), and professional vendor and registration areas. The procurement will be conducted as a Request for Quotation (RFQ) with a full and open competition, giving preference to small businesses. Vendors must submit quotes by February 26, 2025, with questions accepted until February 19, 2025, and must include specific documentation such as sample menus, company details, and SAM.gov registration information.
The solicitation does not have a specific set-aside designation, though small businesses are preferred. The event will require one conference space, 250 meal services, and one set of audio/visual equipment for a single day. Vendors must be local to the Princeton, New Jersey area, with no third-party vendors permitted. The government intends to make a single, firm-fixed-price award based primarily on price, with past performance considered as a secondary evaluation factor. The NAICS codes associated with this procurement are 722320 (Caterers) and 721110 (Hotels), and the event requires setup on March 20, 2025, from 1930-2130 and full operation on March 21, 2025, from 0800-1530. Performance will be measured by 100% visual inspection of refreshments, lunch service, and meeting room setup, with free parking required for attendees.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for light refreshments, lunch meals and conference space for the New Jersey Army National Guard. The event venue must be within a 20-mile radius of Princeton, New Jersey (NJ venues only), as supplemented with additional information included in this notice. ONLY QUOTES FROM VENDORS WITHIN THE PREVIOUSLY MENTIONED LOCAL AREA WILL BE ACCEPTED; NO THIRD-PARTY VENDORS WILL BE CONSIDERED FOR AWARD. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 17 January 2025. This procurement is Full and Open Competition with preference given to Small Business. The NAICS codes are 722320 and 721110. The basis for award is Price. Past Performance will be evaluated although will be a less significant evaluation factor than Price. The government intends to evaluate quotes and make an award without discussions (except clarifications as described in FAR 15.306(a)). The government intends to issue a single, firm-fixed-price award.
The following commercial items are requested in this solicitation:
CLIN 0001: Light Refreshments and Lunch Meals – 21 March 2025; QTY: 250
CLIN 0002: Audio/Visual Equipment - 21 March 2025; QTY: 1
CLIN 0003: Conference Space - 21 March 2025; QTY: 1
To be quoted as Unit Price and Total Dollar Amount.
Details of required facilities, equipment, services, and meal items are provided in the attached Statement of Work (Attachment 1 UPDATED). Offerors shall include sample menu with their quotes.
Quotes must include the company name, address, contact name and title, phone number, e-mail address, Commercial and Government Entity (CAGE) Code, SAM.gov Unique Entity ID (UEI) and Federal Tax Identification.
Please refer to Attachment 2 for the provisions and clauses applicable to this solicitation. All Representations and Certifications shall be completed within the contractor's profile on the System for Award Management (SAM), www.sam.gov.
Vendors may submit questions related to this solicitation no later than 3:00PM EST on Monday, 24 February 2025, to Maria Vazquez via email at marialourdes.o.vazquez2.civ@army.mil.
Quotations must be submitted no later than the specified closing date and time of this solicitation via e-mail to marialourdes.o.vazquez2.civ@army.mil.
Update #1 ·
This is a combined synopsis/solicitation for light refreshments, lunch meals and conference space for the New Jersey Army National Guard. The event venue must be within a 15-mile radius of Princeton, New Jersey (NJ venues only), as supplemented with additional information included in this notice. ONLY QUOTES FROM VENDORS WITHIN THE PREVIOUSLY MENTIONED LOCAL AREA WILL BE ACCEPTED; NO THIRD-PARTY VENDORS WILL BE CONSIDERED FOR AWARD. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 17 January 2025. This procurement is Full and Open Competition with preference given to Small Business. The NAICS codes are 722320 and 721110. The basis for award is Price. Past Performance will be evaluated although will be a less significant evaluation factor than Price. The government intends to evaluate quotes and make an award without discussions (except clarifications as described in FAR 15.306(a)). The government intends to issue a single, firm-fixed-price award.
The following commercial items are requested in this solicitation:
CLIN 0001: Light Refreshments and Lunch Meals – 21 March 2025; QTY: 250
CLIN 0002: Audio/Visual Equipment - 21 March 2025; QTY: 1
CLIN 0003: Conference Space - 21 March 2025; QTY: 1
To be quoted as Unit Price and Total Dollar Amount.
Details of required facilities, equipment, services, and meal items are provided in the attached Statement of Work (Attachment 1). Offerors shall include sample menu with their quotes.
Quotes must include the company name, address, contact name and title, phone number, e-mail address, Commercial and Government Entity (CAGE) Code, SAM.gov Unique Entity ID (UEI) and Federal Tax Identification.
Please refer to Attachment 2 for the provisions and clauses applicable to this solicitation. All Representations and Certifications shall be completed within the contractor's profile on the System for Award Management (SAM), www.sam.gov.
Vendors may submit questions related to this solicitation no later than 3:00PM EST on Wednesday, 19 February 2025, to Maria Vazquez via email at marialourdes.o.vazquez2.civ@army.mil.
Quotations must be submitted no later than the specified closing date and time of this solicitation via e-mail to marialourdes.o.vazquez2.civ@army.mil.
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