Nicoya Alto Extended Warranty
Closed Solicitation Posted
- Solicitation number
- RFQ-NIAID-25-2269820
- Agency
-
National Institute of Allergy and Infectious Diseases
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Gaithersburg, Maryland 20878, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Allergy and Infectious Diseases (NIAID) Vaccine Research Center is procuring an extended warranty for one Alto Digital Surface Plasmon Resonance (SPR) instrument manufactured by Nicoya. The warranty must include original equipment manufacturer parts, repairs, travel services, software updates, and licenses to support the center's Vaccine Immunology Program and maintain FDA compliance for phase 3 clinical trials. This procurement is being conducted as a Request for Quotes under Simplified Acquisition Procedures with a brand name restriction, meaning only Nicoya or authorized dealers can respond. The solicitation operates under NAICS code 811210 with a small business size standard of $34 million, and the government will evaluate quotes based on responsibility and compliance with stated requirements. Third-party vendors must guarantee their emergency response time to Nicoya Life as part of their submission. The quote submission deadline is September 22, 2025, with delivery required within 10 days after receipt of order.
This procurement does not include any small business set-aside designation despite the applicable size standard. The justification and approval documentation indicates this is effectively a sole-source acquisition, with Nicoya of Kitchener, Ontario, Canada identified as the responsible source for the extended warranty services. While no specific contract value is disclosed in the solicitation materials, the procurement will result in a firm fixed-price purchase order award. The warranty covers one SPR instrument and will support pre-clinical and clinical endpoint testing for infectious disease research including HIV, Influenza, and Ebola studies. Performance will occur at the NIAID facility located at 9 West Watkins Road in Gaithersburg, Maryland, with the broader place of performance designated as North Potomac, Maryland.
Notice text
This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2269820 and the solicitation is issued as a Request for Quotes (RFQ).
This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05, Effective 08/07/2025.
The North American Industry Classification System (NAICS) code for this procurement is 811210, Other Electronic and Precession Equipment Repair and Maintenance, with a small business size standard of $34M.
This requirement is being competed with a Brand Name restriction (see attachment) and without a small business set-aside.
The Vaccine Research Center (VRC) of NIAID is seeking to procure an Alto Digital Surface Plasmon Resonance (SPR) instrument Extended Warranty.
Manufacturer:
Nicoya
Product needed:
QTY 1: Alto Digital Surface Plasmon Resonance (SPR) instrument Extended Warranty, includes OEM parts, repairs, travel, software updates and licenses.
Delivery location:
NIAID
9 West Watkins Rd
Gaithersburg, MD 20878
Delivery Date:
10 days ARO
* By submitting a quotation, you are accepting that all government terms and conditions set forth herein shall prevail over the award.
*Third-party vendors must include their guaranteed response time to make emergency calls made to Nicoya Life.
The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. The award will be based the lowest price technically acceptable. By submitting a quotation, you are accepting that all government terms and conditions set forth herein shall prevail over the award. The technical evaluation will be based on the following: technical capability to meet the requirements listed on the attachment, and then price.
The following FAR provisions apply to this acquisition:
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)
FAR 52.212-1 Instructions to Offerors Commercial Items (Sep 2023)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (May 2024)
Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Jan 2017)
The following FAR contract clauses apply to this acquisition:
FAR 52.212-4 Contract Terms and Conditions Commercial Items (Nov 2023)
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Nov 2023)
*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.
FAR 52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Jan 2017)
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.
Offers may be e-mailed to Ms. Skye Duffner, (E-Mail/ skye.duffner@nih.gov 240-236-9582). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)
All responsible sources may submit an offer that will be considered by this Agency.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Ms. Skye Duffner at skye.duffner@nih.gov.
Files
| File | Type | Posted |
|---|---|---|
| 52.212-5 Jan 2025 Services.docx | DOCX document | |
| 2_JA Nicoya.docx | DOCX document |
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