Neurophysiology Monitoring - NWI

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A00001

01-11-2017



636-17-2-1049-0003



None



Department of Veterans Affairs

NCO 23 - Minneapolis

708 S. Third St., Suite 200E

Attention: Patrick Karelis

Minneapolis MN 55415







Department of Veterans Affairs

NCO 23 - Minneapolis

Attention: Patrick Karelis

708 S. Third St., Suite 200E

Minneapolis MN 55415

To all Offerors/Bidders























VA263-17-R-0056

12-22-2016









X



X



X

1





































Pursuant to FAR 15.201 Exchanges with Industry Before Receipt of Proposals, the attached document addresses those

questions in which answers have been received as of this date.



All other solicitation terms and conditions remain unchanged.

















Scott Hendrix

Contracting Officer













CONTINUATION PAGE





Vendor Questions and Answers (Q&A)



Q: How many total annual cases/procedures do you anticipate at the VA Nebraska Western Iowa Healthcare facility? In the Price Schedule (page 9), it states a need for estimated quantity of 250 Hours. I wanted to confirm this is true in that there are roughly 250 Hours vs. 250 Annual Cases? In the Option Year periods, the 250 figure increases to 263, 276, 290, and 290, respectively. This makes me believe these are actual procedures. Our national average is roughly 4 hours per case, so based on the 250 Hours we are assuming 60+ cases per year. Can you please confirm? This number is very important in putting together our proposal and staffing plan.

A: The Average OR time for these services at NWIHCS is 6-8 hours per procedure. It can be estimated 20 25 procedures per year.

Q: Would you happen to have any insight on the concurrency of cases on a daily/weekly basis? i.e. are there any overlap case scenarios which would require more than one Technician monitoring at a given time?

A: No

Q: Would you be able to provide the specific surgical procedure types that are in need of monitoring at this facility? Our assumption is cervical/lumbar spine, possibly craniotomy, ENT, and vascular procedures?

A: Cervical / Lumbar Spine and Vascular Procedures.

Q: Do you foresee a need for pedicle screw stimulator probes or any special probes? This would be based on procedure type. I only notice Subdermal Needles referenced but the number is low and doesn t seem to coincide with the case volume/hours listed

A: Do not foresee the need for pedicle screw stimulator probes or any special probes at this time.

Q: Our group provides a Remote Neurologist (MD) for real-time consultation and support for the Technician and Surgeon. I did not see any reference to Remote Oversight in the Solicitation which leads me to assume the current services provider only provides the Technical component. Are we able to provide this as standard of care for the VA patients? Notably, the Solicitation states there shall be no billing to the patient insurance so we would roll this service component into our overall pricing per case/hour.

A: Remote Oversight is not part of the requirement.

This is a Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; proposals are being requested and a written Solicitation is included in this posting. The solicitation number is VA263-17-R-0056 and is issued as a request for proposal (RFP). This requirement is set aside for small business.



The associated North American Industrial Classification System (NAICS) code for this procurement is 621512, Diagnostic Imaging Centers, with a size standard of $15.0 million.



To be considered for award of a Government contract, the offeror must be currently registered in System for Award Management (SAM) at www.sam.gov. Offerors are encouraged to go to the SAM database www.sam.gov and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee.



The Department of Veterans Affairs, Network Contracting Office 23 is soliciting proposals for a Firm Fixed-Price (FFP) contract to an offeror capable of providing Perfusionist Services on site at the Nebraska Western Iowa Health Care System (NWIHCS), 4101 Woolworth Ave., Omaha, NE 68105. The anticipated period of performance will be from March 1, 2017 (or date of award) through February 28, 2018 for the Base Year, with four (4), one year option renewal periods. Option periods are exercised at the sole discretion of the Government.



The date for receipt of offers in no later than January 6, 2017, 2:00 p.m. Central Standard Time.

Proposals must be submitted to:



Department of Veterans Affairs

Network Contracting Office 23

ATTN: Patrick Karelis

708 South Third Street, Suite 200E

Minneapolis, MN 55415



For additional information and proposal submittal instructions, please see attached solicitation and solicitation attachments.



Prospective offerors should not expect notification of issuance of amendments other than via the Federal Business Opportunities website and are responsible for obtaining all amendments as posted. Questions from potential offerors are encouraged to resolve any possible ambiguities; inquiries shall be in writing only and addressed to Patrick Karelis at patrick.karelis@va.gov.

This is a PRE-SOLICITATION NOTICE The Nebraska Western Iowa Health Care System (NWIHCS) requires neurophysiologic monitoring technician(s) to be available for surgical procedures as determined by the attending physician for beneficiaries of the NWIHCS. The NAICS code assigned to this procurement will be 621512 Diagnostic Imaging Centers, with a size standard of $15.0 million. It is anticipated that the solicitation number will be VA263-17-R-0056. The solicitation is set aside for all small businesses. Offerors will be evaluated on Technical Capability, Past Performance, and Price. Procurement is being made in accordance with FAR Parts 12 Commercial Item and 15 Negotiated Contracts. The solicitation will contain requirements for a 12-month base year with four (4) 12-month options to renew. The solicitation is scheduled to be issued on or about December 8, 2016 and will be issued via FedBizOpps Electronic Posting System at http://www.fedbizopps.gov. Once the solicitation has been posted, questions regarding this solicitation must be in writing and may be sent via email to: patrick.karelis@va.gov.