NAVCC - Historic Printing Equipment Maintenance
Closed Special Notice Posted
- Solicitation number
- 2027-LGR-0110
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 611519 Other Technical and Trade Schools
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress is announcing a sole-source firm fixed price contract award to Video & Film Solutions Co. for maintenance and repair services of historical film preservation equipment at its Packard Campus in Culpeper, Virginia, with an Aug. 13, 2026 public notice close date. The contract runs from Nov. 1, 2026 through Oct. 31, 2031 and is valued above $25,000 but below the simplified acquisition threshold of $350,000. No competitive proposals are being solicited; this public notice constitutes the only announcement, and no separate award notice will be issued.
The contractor will provide preventative maintenance, repair services, and remote troubleshooting support for specialized, vintage film lab equipment including contact printers, optical printers, film processors, and cleaning machines across eleven equipment categories. Performance includes two scheduled annual service visits (one within 90 days of contract year start, one rapid-response visit within 15 days of 72-hour notice), up to three additional repair visits as authorized, comprehensive daily status reports, and ten annual hours of phone and email troubleshooting assistance. The contractor furnishes specialized tools and shipping; the Library provides a basic toolkit. Parts purchases up to $10,000 require Contracting Officer Representative approval; amounts exceeding this threshold require contract modification.
The sole-source justification (FAR 6.302-1) rests on unique contractor availability. Video & Film Solutions is the only independent service provider in the region with the expertise and geographic proximity to maintain no-longer-manufactured equipment; the domestic market for such skilled technicians is severely limited.
Notice text
This is a public notice prepared in accordance with Federal Acquisition Regulation (FAR) 5.2 – Synopsis of Proposed Contract Actions.
The Library of Congress, Contracts and Grants Directorate, intends to award a sole-source firm fixed price contract to: VIDEO & FILM SOLUTIONS CO (5800 ARUNDEL AVE, ROCKVILLE, MD,20852, USA).
The period of performance of the intended contract shall run as follows: 11/01/2026- 10/31/2031. It is valued at an amount below the simplified acquisition threshold (defined as $350,000 and below), and above $25,000 (the public notice threshold). The work shall consist of the following: Maintenance and repair services for historical equipment for one base year plus four option periods.
This announcement constitutes the only public notice, proposals are not being requested from other parties and a written solicitation will not be issued. This public notice accomplishes the following:
- Notice of the LC’s intent to sole source this requirement to the business listed herein;
- Synopsizing the requirements in accordance with the FAR; and
- Publically posting the approved Justification and Approval (J&A) to the public in advance of the contract award rather than after award. As a result of this, a second posting of the J&A is not required after the award has been made.
As a result of this public posting, this shall be the only notice issued. A separate award notice and a separate J&A posting shall not be performed, as all public information is being accomplished via this public notice.
The following attachments are included in this notice:
Attachment 1: Statement of Work
Attachment 2: Sole Source Justification (Redacted for Public Release)
No further notices shall be pursued at this time in regards to this contracting action.
Files
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