NATO International Competitive Bidding (ICB): Provision of Just-in-Time Office Supply Ordering System

Supreme Allied Commander Transformation Headquarters (HQ SACT) in Norfolk, VA, intends to issue an Invitation for International Bidding (IFIB) for the provision of a Just-in-Time Office Supply Ordering System.

Potential prime contractors must 1) be pre-approved for participation in NATO International Competitive Bidding (ICB), 2) be nominated to the bidders list by the U.S. Government, and 3) have performed similar tasking to the requirement described in the solicitation.

Contractor personnel performing services under the contract must 1) be citizens of a NATO nation and 2) have appropriate professional training and experience in a related field.

The reference for this project is IFIB-ACT-SACT-18-42.

Type of Contract: Lowest Priced Technically Compliant (LPTC)

REQUIREMENT

The HQ Purchasing & Contracting (P&C) section is seeking contractor support to establish and operate an online office supply ordering system with desktop delivery to a designated member within each section/branch. The contractor will work with P&C staff to determine and establish the parameters of the system; however, there will be a need for an approval hierarchy and weekly report generation. The contractor must be able to provide web site instruction to new users as needed and provide a user's manual or technical help desk for users.

BIDDING PROCEDURE

NATO ICB requires that the U.S. Government nominate U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidders list for this procurement, the U.S. firm must be approved for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email:

- the title and/or solicitation number of the project
- the name/phone/FAX/email of the company employee who should receive the bid documents

Upon approval of the one-time NATO ICB application, the Department of Commerce will then know to issue a Declaration of Eligibility (DOE), which is the document used to nominate an approved facility to the bidders list for a particular NATO ICB project.

IMPORTANT DATES

Firms should request a DOE (and, for firms new to NATO ICB, submit a completed one-time NATO ICB application) by: 26 July 2018

Please note, however, that HQ SACT will continue to accept nominations to the bidders list (DOEs) past the nomination deadline and up to the bid closing date.

HQ SACT issues IFIB (target): Contractors will be able to view the IFIB on or after 01 August 2018 at the following website: http://www.act.nato.int/contracting  

Bid closing (target): 01 October 2018

Period of performance: January 2019 - December 2019 base period with four 12-month option periods