National Guard Bureau Office of Protocol Events Management Services

The National Guard Bureau's Operational Contracting Division is seeking Events Management Services for its Protocol Office through a competitive procurement. The Department of the Army National Guard Readiness Center will acquire professional support services for conference and event coordination, including planning, logistics, and administrative management for approximately 33 major annual events ranging from small leadership meetings to large conferences. Interested parties must be SBA Certified 8(a) Program Participants and capable of providing non-personal professional commercial support services. Responses are due by 3:00 PM ET on December 16, 2024, with strict requirements that submissions include company details, 8(a) certification information, capabilities, past performance, and potential teaming arrangements. Contractors must demonstrate the ability to perform at least 50% of the work as mandated by Federal Acquisition Regulation (FAR) 52.219-14.

The contract is specifically set aside for 8(a) small businesses under NAICS code 541611 with a size standard of $24.5 million and PSC code R499. The anticipated contract structure includes a 12-month base period with four additional 12-month option periods, scheduled to commence on November 6, 2025, under a firm-fixed-price arrangement. The current incumbent contract is 47QRAD20D8109 (order W9133L21F2500), and work will be performed primarily at Temple Army Readiness Center in Arlington, VA, with potential locations including Joint Base Andrews and the Pentagon. Contractors will be required to maintain security clearances and possess CAC card access due to the sensitive nature of handling classified meeting information. The total contract will support event management across various National Guard Bureau leadership conferences, town halls, and regional synchronization meetings, with event sizes ranging from 10 to 500 attendees.