N063--questions & answers. Nurse call system for DC VAMC. "brand name or equal to IAW SOW". OEM letter from the manufacturer is required. If no OEM letter vendor will be considered non-responsive.
Closed Solicitation Posted
- Solicitation number
- 36C24526Q0598
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334290 Other Communications Equipment Manufacturing
- Place of performance
- Washington Dc Va Medical Center 50 Irving Street NW
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 5 seeks a nurse call system for the Washington DC VA Medical Center, with quotations due June 30, 2026. This is a Total Small Business Set-Aside RFQ for commercial items under FAR Part 12, single award, firm-fixed price purchase order.
Place of performance is 50 Irving Street NW, Washington, DC 20422. The scope requires replacement and expansion of an existing partially functional Rauland 4 nurse call system damaged by water intrusion. The project covers 19 call buttons, 3 alarm panels, and 1 dome light distributed across four bathrooms in the 3DE wing (bathrooms 3D-112, 3D-114, 3D-133, and 3D-134), with installation of head end equipment, conduit, cable runs, and rough-ins. All products must be waterproof with gaskets, flush-trim tamper-resistant, and anti-ligature per VHA Mental Health Facilities Design Guide requirements. An OEM letter from the manufacturer is mandatory; vendors without this letter will be deemed non-responsive.
Delivery is required within 90 days of contract award. The contractor must provide a manufacturer's warranty of minimum 1 year on parts and 3 years on workmanship, procured through manufacturer-approved distribution channels only. Infection Control Risk Assessment (ICRA) Level 2 is anticipated but may escalate to Level 4, requiring negative air pressure control and dust partitions; the contractor bears responsibility for ICRA level determination.
NAICS code is 334290, Other Communications Equipment Manufacturing, with a small business size standard of 800 employees. PSC code is N063. Evaluation prioritizes brand name or equal compliance per SOW, OEM authorization letters, three past performance references, delivery lead times, Buy American Certificate completion and FAR Part 25 compliance, with price as the final evaluation factor. All offerors must be verified in the SBA Small Business Search Database at time of quote receipt and time of award.
Notice text
2 versions
Update #2 · Latest ·
QUESTIONS & ANSWERS DURING THE RFQ 36C24526Q0598:
On Attachment 2 3DE Floor Plans, there is no indication of existing devices. Will the government provide a mark-up of existing devices and location of head end equipment?
ANSWER: There is no mark-up available for existing devices and would be the responsibility to be determined by the Contractor.
Attachment 3 SOW, Page 1, 2.0 states The current system is partially functional as the call buttons have experienced water damage. Does the government have any documentation as to the extent of the water damage they can share with bidders?
ANSWER: Upon assessment, Contractor can assess the extent of water intrusion at the call button location within the bathroom at the wall and government can describe repair attempts.
Attachment 3 SOW, Page 1, 3.0 states The 3DE nurse call system will not be integrated with the facility s existing nurse call system and will only need to notify through localized alarm panels. Will the government confirm that all bidders will need to provide new head end equipment based on this requirement?
ANSWER: The contract requirement as a standalone system is accurate.
Attachment 3 SOW, Page 1, 3.0 states The existing system consists of 14 call buttons in 3 bathrooms. What is the current make and model?
ANSWER: Existing system is Rauland 4 nurse call hardware or older.
Attachment 3 SOW, Page 1, 3.0 states The existing system consists of 14 call buttons in 3 bathrooms. Has the government confirmed if the existing system meets the current Buy American Act requirements? Contracting requirement so I will defer but should not be applicable for existing systems.
ANSWER: Existing system is Rauland 4 nurse call.
Attachment 3 SOW, Page 1, 3.0 states The expansion will include a 4th bathroom along with six additional calls buttons that will require rough-ins and cable runs to the panel. Since pull cords are not allowed in behavioral health units, a push button is commonly installed instead. Neither the drawings or scope of work instruct offerors to include a high and low button or only a high mounted button. Does the government want high and low push buttons to allow patients to initiate a call in the event of a fall?
ANSWER: High and Low push buttons are required to meet the requirements of this Contract.
Attachment 3 SOW, Page 2, 3.0 states Contractor provides a proposal to include all the necessary materials, labor, and equipment to complete all required work within all documented areas. Contractor to reuse existing conduit/penetrations when able and when suitable for the functionality required by the Government. Installation of J-hooks is acceptable as needed. All existing nurses call cables and equipment to be removed by Contractor. Per the VA TIL Section 27-52-23, nurse call is a critical life safety system and must be installed in conduit. Will the government confirm that the entire system must be installed in conduit?
ANSWER: Installation in conduit is the responsibility of the Contractor regardless of whether existing or new devices are utilized.
Will the government confirm that the existing system identified in the SOW on page 2 as 14 call buttons in 3 bathrooms is already in conduit?
ANSWER: Installation in conduit is the responsibility of the Contractor regardless of whether existing or new devices are utilized.
Does the existing system have any existing integrations or software licenses i.e. Vocera, overhead paging, code blue, etc.?
ANSWER: The Contract requirement is a standalone system.
Attachment 1 RFQ 36C24526Q0598, Page 23, Section 13. Evaluation Factors, bullet iii. States Offeror will submit three (3) Past Performance. This usually requires three projects completed in the last 5 years of similar size and scope. Will the government provide more details on this to ensure compliant responses? Contracting requirement so I will defer.
ANSWER: Please submit the three past performances as requested in the solicitation. If you would like to submit the three completed projects is up to the vendors for information purposes.
Attachment 1 RFQ 36C24526Q0598, Page 23, Section 13. Evaluation Factors, bullet v. Instructs offerors to provide Buy American Certificates. Will the government consider requiring a signed affidavit from the manufacturer asserting that the entire solution meets the requirement, not only three pieces of hardware? Contracting requirement so I will defer.
ANSWER: Please complete the Buy American Certificate to show COO for the line-item 1.
Attachment 1 RFQ 36C24526Q0598, Page 21, Section 10. Infection Control Risk Assessment states It is the contractor s responsibility to work with Infection Control to determine the ICRA Level. The work is likely to be Level 2 but has the potential to go up to Level 4. Does the government know by now if it is level 2 or level 4? This significantly impacts offerors pricing based on equipment required.
ANSWER: ICRA level determination is dependent on the extent of work required, approval by Infection Control Specialist and is the responsibility of the Contractor to meet. Per Contract Specifications, work is likely to be level 2 but has the potential to go up to level 4.
Attachment 1 RFQ 36C24526Q0598, Page 19, Section 7. Period of Performance states Delivery within 90 days of contract award. Is this 90-day period of performance for the entire scope of the project or just for delivery of the requested hardware?
ANSWER: The 90-day period of performance is for the entire scope of the project.
Does the government require that behavioral health devices are true stainless-steel flush mounted anti-ligature devices, not generic devices with plastic coverings overtop?
ANSWER: Beyond specifications of Contract.
According to the DCVA staff, the current system has been inoperable for more than five (5) years. Has the government considered replacing all of the existing and new areas with a new system that will remain in support by the manufacturer longer and provide more features/capabilities?
ANSWER: The government has considered replacement of the existing system.
In most cases the government hosts a site visit for interested bidders, especially when construction tasks i.e. conduit, cabling, paint and patch, ICRA, etc. are required. Will the government allow for a site visit for this opportunity to allow bidders to better understand the scope of work required and current system conditions?
ANSWER: Contracting requirement so I will defer but facility can allow a site visit after award without extension of POP.
ANSWER: No site visit during RFQ. Please submit your response IAW SOW.
Attachment 3 SOW, Page 1, 3.0 states The expansion will include a 4th bathroom along with six additional calls buttons that will require rough-ins and cable runs to the panel. There is no indication or icon in the drawings for a panel, where is the existing panel?
ANSWER: There is no mark-up available for existing panels and would be the responsibility to be determined by the Contractor.
Attachment 3 SOW, Page 2, has a quantity of 3 for dome lights but page 1 under locations as shown indicates 4 dome lights. Will the government clarify which is correct?
ANSWER: There are 3 existing dome lights, but the Contract requirement is for a total of 4 dome lights.
Will the government confirm the location of head end equipment and if power supplies or UPSs will be required in the event of a power outage?
ANSWER: There is no mark-up available for existing equipment and would be the responsibility to be determined by the Contractor. UPS is not included in the requirements of this Contract.
Attachment 3 SOW, Page 2 states that A manufacturer parts warranty for a minimum of 1 year shall be included. This is usually a standard five (5) year warranty on hardware required in VA TIL Section 27-52-23. Will the government require a five (5) year manufacturer s hardware warranty?
ANSWER: The warranty requirement is as written in the SOW.
Attachment 3 SOW, Page 2 states that A workmanship warranty for a minimum of 3 years shall be included. Does this include the existing system or only net new devices and associated installation work?
ANSWER: Warranty requirement applies to the final deliverable regardless of whether existing or new devices are utilized.
NOTE:
VHA-SERVICES-RFQ: 36C24526Q0598
VHA-SERVICES-RFQ-AMEND 36C24526Q0598 - 0001
All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,
Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 PM EST on June 30, 2026. Late submissions shall not be accepted. FAR 52.212-1(f)(1), RFO 52.212-1(c)(1). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24526Q0596
Posted Date:
Monday, June 15, 2026
Response Date:
Tuesday, June 30, 2026
Product or Service Code:
N063
Set Aside:
Total Small Business Set-Aside
NAICS Code:
334290, Other Communications Equipment Manufacturing.
Contracting Office Address
The Department of Veterans Affairs
Network Contracting Office 5
Washington DC VA Medical Center
50 Irving Street
Washington, DC 20422.
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items. RFO FAR 12.2 Solicitation, Evaluation, and Award for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.
This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. This request for quotations (RFQ) is for single award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334290, Other Communications Equipment Manufacturing with a small business size standard of 800 employees. Set-Aside: Total Small Business Set-Aside.
SDVOSB s Offerors must be verified in the SBA Small Business Search Database: https://search.certifications.sba.gov/, at the time of receipt of quotes and at the time of award.
The Department of Veterans Affairs, Network Contracting Office 5, Washington DC VA Medical Center, 50 Irving Street NW, Washington DC 20422 is soliciting quotations from all businesses to provide Nurse Call System Brand Name or Equal to IAW SOW. Required features IAW SOW. at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.
All interested companies shall provide quotation(s) for the following: (See Attachments).
Place of Performance: VISN 05 Medical Center.
Washington DC VA Medical Center
50 Irving Street NW
Washington, DC 20422
Hours of Operation:
The Washington DC VAMC requires the contractor to provide the requested items within 90 days after receiving receipt of award (ARO) from the contract award to the VA medical facility warehouse above during normal business hours from 8:00 AM to 3:30 PM (EST), Monday through Friday.
Government Responsibilities:
No Government Furnished Property (GFP) will be provided.
The Government will provide access to areas and an escort when required by participating in Medical Center policy.
The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums
The Government will unilaterally award Task Orders to fund the required services for each facility.
The Contract Specialist for this contract will be:
Mohsin Abbas
Mohsin.Abbas2@va.gov.
The Government Point of Contact for this Requirement will be:
VA POC: Maria Flores
Email: Maria.Flores3@va.gov.
E. Price Schedule:
The contractor must provide a price quote for each CLIN delineated in Attachment 2 to be considered for award.
** See Attachment 2: Price Quote Contract Line-Item Number (CLIN) Table **
F. Evaluation of Quotes:
The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.
** See Details in 52.212-2 Evaluation Commercial Items **
Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .
Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with RFO 12.203 - Evaluation. See Details in 52.212-2. The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.
Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.
Once the Government determines there is/are a contractor(s) that can provide a product that meets(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.
G. Clauses and Provisions:
The clauses and provisions for this solicitation are found in Attachment S02 Attachment 1 RFQ 36C24526Q0442. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.
This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,
Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 PM EST on June 30, 2026. Late submissions shall not be accepted. FAR 52.212-1(f)(1), RFO 52.212-1(c)(1). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.
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